10 Best Apps for Fitness Instructors and Personal Trainers

Gone are the days when fitness instructors and personal trainers solely relied on pen and paper to track progress, design workouts, and communicate with clients. With the advent of mobile applications, fitness professionals now have various powerful tools to enhance their coaching capabilities, boost client engagement, and simplify administrative tasks.

Whether you're a seasoned fitness instructor or a burgeoning personal trainer, the market is teeming with an array of apps designed to streamline your fitness business, improve client outcomes, and revolutionize how you plan and deliver personalized workouts. From comprehensive workout trackers to nutrition planners, these apps empower fitness professionals to create personalized training programs, monitor progress, and effectively communicate with clients, all within a digital ecosystem.

This article presents a curated selection of the best apps specifically tailored for fitness instructors and personal trainers. These innovative applications have garnered acclaim for their user-friendly interfaces, feature-rich functionalities, and ability to enhance the trainer and client experiences. Whether you're looking to fine-tune your coaching methods, streamline administrative tasks, or take your fitness business to new heights, these apps offer a comprehensive suite of tools to help you achieve your goals.

3 Reasons Why Personal Trainers And Fitness Instructors Need Personal Trainer Apps

Personal trainers and fitness instructors can greatly benefit from using online personal training software.

Enhanced Client Management

Some cloud-based personal trainers and fitness instructors' software offers robust client management features. These personal trainer apps allow trainers to easily track and manage client information, including contact details, health history, goals, and progress. Trainers can schedule and track client sessions, monitor attendance, and provide personalized feedback and support. The best personal training apps streamline administrative tasks, allowing trainers to focus more on delivering quality training and building strong client relationships.

Efficient Program Design And Delivery

Apps designed for personal trainers and fitness instructors provide tools for creating and delivering customized workout and nutrition programs. These personal trainer apps offer exercise libraries with instructional videos, allowing trainers to create tailored workout plans for clients easily. Trainers can track client progress, monitor exercise performance, and make necessary adjustments to optimize training programs. The best fitness apps also provide nutrition tracking and meal planning features, enabling trainers to provide comprehensive guidance and support.

Communication And Engagement

The best personal training apps facilitate seamless communication and engagement between trainers and clients. Trainers can easily send clients messages, notifications, and reminders through the app, keeping them informed and motivated. Clients can access their training plans, track their progress, and communicate with their trainers directly within the app. These communication features foster a sense of accountability, support, and collaboration, enhancing the overall client experience and helping trainers build long-term client relationships.

Now let`s discuss in detail the best personal trainer apps.

Sprintful: Booking and Fitness Class Scheduling

Sprintful is a powerful scheduling tool designed to help you manage your calendar and clients. You can use it to automate and streamline your scheduling processes. With this app, you no longer have to call clients repeatedly or send reminders. Use the built-in features to book appointments, send smart alerts, and convert leads into paying customers effortlessly.

The app also offers a self-booking feature. You can allow your clients to book appointments with you at their convenience. Also, all the mainstream calendars (any that you already use, such as Outlook or Google Calendar) can be integrated with your Sprintful schedule, preventing double bookings and time slot conflicts. In addition, this app has deep customization features using which you can place your logo and brand colors to deliver a seamless experience to your clients.

Sprintful Details

The main features of Sprintful:

  • Calendar scheduling
  • Calendar management
  • Automated scheduling
  • Appointment scheduling
  • Self-scheduling
  • Real-time calendar sync
  • Custom branding
  • Automated reminders and alerts
  • Custom notifications
  • Calendar embedding
  • Custom CSS
  • Team collaboration
  • Third-party integrations

Sprintful integrations:

  • Google Calendar
  • Outlook Calendar
  • Google Meet
  • Zoom
  • Slack
  • Microsoft Teams
  • Custom Domain
  • Zapier

Sprintful allows sales managers to handle sales workflows properly.

Sprintful pricing

Sprintful offers the following pricing plans:

  • Basic Plan - $9 per month
  • Professional Plan - $19 per month
  • Business Plan - $49.0 per month
  • Enterprise Plan - (100+ users) at request

Sprintful is a flexible and affordable booking management solution with various capabilities and customization options. It will be the #1 personal trainer app in 2024.

DocuSign: Agreements & Terms of Service

DocuSign is an e-signature solution best suited for fitness instructors and trainers. It allows them to create contracts and service agreements with ease. Service agreements are often intricate to draft, considering all the legal implications of the document. DocuSign will assist you with ready-to-use agreement templates and allow you to draft one from scratch.

Professionals around the globe prefer DocuSign for the automation of agreement workflows. Using DocuSign for business formalities and paperwork decreases the menial work, enabling you to focus on obtaining new leads to grow your business.

DocuSign Details

Here is a list of DocuSign features:

  • Document and agreement templates
  • Custom fields
  • Custom branding
  • E-signature
  • Document review
  • Cloud storage
  • Mobile access
  • Remote access
  • Document status tracking
  • Multi-party signing
  • Automated reminders
  • Approval process control
  • Audit trail
  • Document authentication
  • Workflow configuration
  • API integration

No wonder DocuSign is among the best apps for personal trainers.

DocuSign Pricing

DocuSign has the following pricing plans:

  • Personal Plan - $15 per month
  • Standard Plan - $40 per month
  • Business Pro - $60 per month

DocuSign is a secure digital signing solution with workflow automation capabilities.

Yazio: Calorie Counter

When we talk about weight loss, it goes by the 80/20 rule. Your workout routine dictates around 20% of your success, and the rest of 80% depends on your calorie intake. ​Yazio is a brilliant app for fitness instructors and personal trainers that work with weight loss.

This app is a handy nutrition database for monitoring diet and managing nutrition. With this app, fitness trainers can help their clients to monitor their calorie count and educate them about important macronutrients and nutritional facts. The app can be accessed from any smartphone - iOS or Android.

One of the key features of Yazio is its food diary and calorie tracking functionality. Users can log their meals and snacks by searching for specific foods in the app's extensive food database or scanning packaged product barcodes. Yazio provides detailed nutritional information for various foods, including calories, macronutrients (carbohydrates, protein, and fat), vitamins, and minerals.

The app allows users to set personalized goals based on their health objectives: weight loss, weight gain, or simply maintaining a healthy diet. Yazio calculates the recommended calorie intake based on the user's profile, activity level, and goals. It provides visual feedback on calorie consumption, helping users stay aware of their daily intake and adjust as needed.

Yazio offers a comprehensive nutritional analysis of users' diets. It provides detailed breakdowns of macronutrients, allowing users to track their carbohydrate, protein, and fat intake. The app also tracks micronutrients, such as vitamins and minerals, providing insights into the nutritional quality of users' diets. This information can be valuable for individuals with specific dietary requirements or those seeking a balanced and varied diet.

Yazio Details

Here is a list of Yazio features:

  • Calorie counter
  • Diet management
  • Meal prep guide
  • Workout management
  • Intermittent fasting plans
  • Weight loss plans
  • Muscle building plans
  • Activity tracking
  • Progress tracking
  • Healthy recipes

It is one of the most important personal training apps. Yazio also includes features for tracking water intake and physical activity. Users can log their daily water consumption and set hydration goals. Additionally, the app integrates with fitness-tracking devices and apps, allowing users to sync their exercise data and track their calorie burn.

Yazio Pricing

Yazio has the following pricing plans:

  • Free to download on Android and iOS
  • In-app purchases range from $6.99 to $54.99
  • Calorie Counter Plan - $19.99 for 3 months
  • Meal Plan - $29.99 for 6 months
  • Weight Loss Plan - $39.99 for 12 months

Yazio is an easy-to-follow app that helps you manage your overall health better and allows you to keep a check on your food intake and workout routine. With its food diary, calorie tracking, nutritional analysis, and goal-setting features, Yazio supports individuals in managing their nutrition and working towards their health and fitness objectives.

Animoto: Video Creation

Animoto is a video creation service offering drag-and-drop functionality. It is best suited for fitness instructors and personal trainers because the tool is really easy to use and requires no film-making or editing expertise.

Animoto offers a variety of customization options to personalize videos and make them unique. Users can easily rearrange and trim their media, add text overlays, captions, and titles, and choose from various pre-designed styles, fonts, and color schemes. The platform provides a drag-and-drop interface, making it simple to add and edit elements within the video.

With Animoto, users can also incorporate voiceovers and record audio directly within the platform, allowing narration or commentary to accompany the visuals. This feature enhances the storytelling aspect of the videos and adds a professional touch.

The platform includes a selection of video effects and transitions to enhance the visual appeal of the videos. Users can add animations, fade-ins, slide-ins, and other effects to create dynamic and visually captivating content.

Animoto offers the ability to preview and make real-time edits, ensuring users can fine-tune their videos before finalizing them. Once the video is complete, users can download and share it on various platforms, including social media, websites, and email.

Animoto Details

Here is a list of Animoto features:

  • Video creation
  • Audio/voice-over
  • Video editing
  • Text editing
  • Text overlay
  • Social media integration
  • Social sharing
  • Custom templates
  • Image library
  • Media library
  • Content library
  • Custom branding
  • API integration

This app is essential for any personal trainer seeking to create professional videos to promote his or her personal brand on social networks successfully. It provides a vivid graphic color palette, non-copyrighted tracks, and video clips that help you stylishly introduce your services. It also offers a variety of video templates that can be easily customized per your needs. The videos created via Animoto can be easily shared on Facebook, YouTube, LinkedIn, and other online platforms.

Animoto Pricing

Animoto has the following pricing plans:

  • Free Plan - $0 per month
  • Basic Plan - $8 per month
  • Professional Plan - $15 per month
  • Professional Plus - $39 per month

Animoto is an easy-to-use video creation solution with drag-and-drop simplicity.

PTminder: Administration

PTminder is a business management solution for personal trainers and fitness enthusiasts. It facilitates administrative tasks. This app is compatible with all leading devices and operating systems. All you need is a stable internet connection to access it.

One of the key features of PTminder is its scheduling and appointment management functionality. Trainers can easily create and manage their schedules, including booking individual and group training sessions, classes, and other appointments. The software provides a user-friendly interface that allows trainers to view their daily, weekly, and monthly schedules at a glance, making it easy to stay organized and manage their time effectively.

PTminder also offers client management tools to keep track of client information, progress, and communication. Trainers can maintain detailed client profiles, including contact details, health history, goals, and progress notes. This information can be accessed anytime, enabling trainers to provide personalized training plans and monitor client progress.

PTminder facilitates payment and billing processes, allowing trainers to manage client payments, set up recurring billing, and track financial transactions. The software integrates with popular payment gateways, enabling trainers to securely process online payments. It also generates reports and tracks revenue, making it easier to monitor business performance.

PTminder Details

Here is a list of PTminder features:

  • Online trainer
  • Activity dashboard
  • Fitness assessment
  • Progress tracking
  • Attendance management
  • Alerts and notifications
  • Client portal
  • Client profiles and customer accounts
  • Billing and invoicing
  • Content library
  • Employee management
  • Employee portal
  • Mobile access
  • Website integration
  • Website management
  • E-commerce management

With PTminder, you can easily manage client records, accept payment for your services online, and track business progress from the palm of your hand. Hence, you spend less time on administrative work and focus more on growing your business. No wonder PTminder is among the best personal trainer apps.

PTminder Pricing

PTminder has the following pricing plans:

  • 50-Client Plan - $53 per month
  • 100-Client Plan - $62 per month
  • 150-Client Plan - $98 per month
  • 200-Client Plan - $116 per month
  • Unlimited Plan - $161 per month

PTminder is an excellent personal trainer management software that saves you from the hassle of number-crunching and gives seamless business accountability. This solution simplifies and automates the administrative tasks involved in running a personal training or fitness studio business. With its scheduling, client management, billing, and communication features, PTminder helps trainers stay organized, deliver exceptional client experiences, and efficiently manage their business operations.

Trainerize: Remote Training

Trainerize is a cloud-based app best suited for fitness instructors and trainers wanting to enter the digital realm. It’s an online solution for trainers who are conducting or planning to conduct remote workout sessions. Trainerize makes creating personalized training and fitness programs specific to your client’s requirements easy. The tool provides you with the option of creating on-demand online fitness classes.

One of the key features of Trainerize is its workout creation and delivery capabilities. Trainers can easily design and customize individualized workout plans tailored to their clients' goals, fitness levels, and preferences. The platform provides a library of exercises with instructional videos and images, making creating and demonstrating exercises accurately simple.

Trainerize enables trainers to schedule and deliver customized workouts to their clients through the app. Clients can access personalized workout plans on their smartphones or other devices, view exercise instructions and videos, and track their progress. Trainers can monitor and track their clients' performance, including completed workouts, weights lifted, and exercise modifications, helping them provide feedback and make necessary adjustments to optimize their training.

With Trainerize, you can easily connect with your clients and motivate them to achieve their fitness goals. The app lets you track your client’s progress, meal plans, and workout regime and communicate with them in real-time. Trainerize also enables you to track your clients’ attendance, sending instant notifications on client check-ins. Overall, it’s a fantastic web app for online, in-person, and hybrid training programs.

Trainerize Details

Here is a list of Trainerize features:

  • Activity dashboard
  • Alerts and notifications
  • Attendance management and tracking
  • Client profiles
  • Exercise library
  • Fitness assessment
  • Fitness plan
  • Hybrid trainer
  • Live chat
  • Membership management
  • Payment processing
  • POS
  • Social media integration
  • Team management
  • Website integration
  • E-commerce management

This app is among the best personal trainer apps. Trainerize integrates with popular fitness wearables and apps, allowing clients to sync their data from devices like Fitbit, Apple Watch, or MyFitnessPal. This integration gives trainers a comprehensive view of their clients' activity levels, sleep patterns, and overall health metrics. You should try it.

Trainerize Pricing

Trainerize has the following pricing plans:

  • Free Plan - $0 per month
  • Grow Plan - $5 per month
  • Pro Plan - $20 per month
  • Studio Plan - $250 per month

As you can see, this app has affordable prices. Trainerize is a powerful training platform that offers personal trainers and fitness instructors the tools to create, deliver, and track personalized workout and nutrition programs for their clients. With its workout creation, progress tracking, nutrition features, and communication tools, Trainerize streamlines the training process and enhances the client-trainer relationship, whether training in-person or remotely. No wonder it is among the best personal trainer apps.

Trello: Project Management

Not all fitness instructors work as full-time trainers. Most of them are managing multiple revenue streams in parallel. Even if you’re a full-time fitness instructor, project management is essential to grow your business and make more of your day. Trello is a handy online solution for fitness instructors struggling with managing projects.

Trello is a cloud-based app that allows you to create different tasks and track progress along the way. You can maintain multiple boards containing milestones and deliverables of your projects. Managing diverse projects simultaneously and organizing all tasks can be overwhelming, but Trello can help you with this.

The core of Trello's functionality revolves around boards, lists, and cards. Users create boards to represent different projects or areas of work. Within each board, they can create lists representing different stages or categories of tasks. Cards are then created within lists to represent individual tasks or items that must be completed.

Trello's interface is designed to mimic the use of physical index cards on a bulletin board. Users can drag and drop cards between lists to indicate the progress or movement of tasks. Cards can be assigned to specific team members, labeled with tags or colors, and include due dates, attachments, checklists, and comments.

Trello Details

Here is a list of Trello features:

  • Project management
  • Progress tracking
  • Workflow automation
  • Business process automation
  • Permissions and access controls
  • Activity management
  • Alerts and notifications
  • Agile framework
  • Task management
  • Team management
  • Team coordination
  • Mentions
  • Kanban board
  • KPI monitoring
  • Live chat
  • File sharing
  • Document management
  • Custom dashboard
  • Data import/export
  • Reporting and analytics

This tool can significantly simplify the life of personal trainers that handle too many projects/clients simultaneously. The visual nature of Trello makes it easy to see the overall status of a project at a glance and track the progress of individual tasks.

Trello Pricing

Trello has the following pricing plans:

  • Free Plan - $0 per month
  • Standard Plan - $5 per month
  • Premium Plan - $10 per month
  • Enterprise - $17.5 per month

Trello is a seamless task and project management with drag-and-drop functionality. Its simplicity and adaptability make it suitable for various use cases, from personal task management to team collaboration on complex projects. With it, you can manage training programs more efficiently.

JEFIT: Workout Tracking

JEFIT is a comprehensive workout-tracking app designed to assist personal trainers and fitness enthusiasts in achieving their fitness goals. The app offers a wide range of features and functionalities, making it a valuable tool for tracking and improving workouts.

One of the key features of JEFIT is its exercise database, which includes thousands of exercises covering various fitness categories, such as strength training, cardio, and stretching. Each exercise includes detailed instructions, images, and videos to ensure proper form and technique. This extensive library allows personal trainers and fitness instructors to create customized workout routines tailored to clients' needs and preferences.

The app enables users to track their workout progress by logging sets, reps, weights, and rest times. It provides intuitive tools for tracking personal records, measuring strength gains, and monitoring improvements over time. Progress graphs and charts offer visual representations of the user's fitness journey, making it easy to identify areas of growth or areas that need improvement.

JEFIT also offers a social component, allowing users to connect with friends, join fitness communities, and share their progress. This feature promotes accountability, motivation, and friendly competition among users.

The app also provides features like a built-in timer, workout log history, body measurement tracking, and progress photo sharing. It allows users to set specific fitness goals and provides guidance and tracking to help them stay focused and motivated.

JEFIT Details

Here is a list of JEFIT features:

  • Exclusive programs
  • Ability to swap exercises
  • Unlimited workouts
  • Advanced analysis
  • Tools for improvement

This app is among the best personal training apps, and you should definitely try it. JEFIT includes workout planning and scheduling features. Personal trainers and fitness instructors can create and share workout plans with their clients, set reminders for upcoming sessions, and track completed workouts. This streamlines communication and ensures that clients stay on track with their training programs.

JEFIT Pricing

JEFIT has the following pricing plans:

  • Free Plan - $0 per month
  • Elite Monthly Plan - $12.99 per month
  • Elite Yearly Plan - $5.83 per month

JEFIT is among the best personal trainer apps since it is versatile and user-friendly, providing personal trainers and fitness instructors with the necessary tools to effectively track, monitor, and optimize workouts for themselves and their clients.

Strava: Tracking Running, Cycling, And Swimming

Strava is a popular fitness app that primarily tracks and analyzes running, cycling, and swimming activities. It offers a range of features that make it a valuable tool for personal trainers, fitness enthusiasts, and athletes.

One of the core functionalities of Strava is its GPS tracking capability. Users can record their outdoor activities using mobile devices or compatible fitness trackers. The app tracks distance, pace, speed, elevation gain, and route taken. This information is then displayed on an interactive map, allowing users to visualize their activities and explore their performance in detail.

Strava also provides segment tracking, which enables users to compete against themselves or other users on specific sections of a route. Segments are defined sections of roads or trails where users can set a time and compare their performance with other Strava users. This feature adds a competitive element and motivates users to push their limits.

Strava provides in-depth activity analysis tools, including performance metrics, training load, and heart rate analysis. These features allow users to assess their progress, identify trends, and make data-driven decisions to optimize their training. The app also integrates with various fitness devices, including heart rate monitors, cycling power meters, and running sensors, to provide more comprehensive data.

Strava Details

Here is a list of Strava features:

  • Public photos on routes
  • Saved routes on the web
  • Route terrain
  • Syncing Strava routes to the Suunto device
  • 3D layer on Strava Maps
  • Group challenges
  • Strava Live segments on Hammerhead devices
  • NYRR virtual races
  • Athlete posts

For personal trainers and fitness instructors, Strava can be a valuable tool for remotely monitoring and analyzing their clients' activities. They can review their clients' workout data, offer feedback, and provide guidance based on recorded performance. This feature facilitates effective remote coaching and enables trainers to tailor training programs according to individual needs and goals.

Strava Pricing

Strava has the following pricing plans:

  • Free Plan - $0 per month
  • Elite Monthly Plan - $12.99 per month
  • Elite Yearly Plan - $5.83 per month

Strava is a versatile fitness app that combines activity tracking, social networking, and performance analysis. It is widely used by personal trainers, fitness enthusiasts, and athletes to track, share, and improve their outdoor activities while fostering a sense of community and healthy competition.

Headspace: Meditation

Headspace is a popular meditation and mindfulness app that aims to help individuals improve their mental well-being, reduce stress, and cultivate a sense of mindfulness in their daily lives. It provides a variety of guided meditation sessions, sleep aids, and mindfulness exercises to promote relaxation and mental clarity.

Headspace offers a library of guided meditation sessions led by experienced meditation teachers. These sessions cater to various needs, such as stress reduction, improved focus, better sleep, and increased self-awareness. The app provides diverse meditation styles, including mindfulness, visualization, and loving-kindness practices, allowing users to explore different techniques and find what resonates with them.

Headspace has expanded beyond meditation and now offers additional content related to mental well-being. It includes informative articles, videos, and animations that provide insights into mindfulness, mental health, and personal development. These resources complement the meditation practice and offer a holistic approach to self-improvement.

The app offers a user-friendly interface with soothing visuals and calming audio, creating a pleasant and immersive experience. It allows users to track their progress, set meditation goals, and earn rewards for consistent practice, providing a sense of accomplishment and motivation.

Headspace Details

Here is a list of Headspace features:

  • Guided meditations
  • Meditation courses
  • SOS sessions
  • Sleep sounds and music
  • Mini-meditations
  • Personalized recommendations
  • Mindful exercises
  • Sleepcasts
  • Progress tracking and reminders

While not specifically designed for personal trainers and fitness instructors, Headspace is a popular meditation and mindfulness app that can complement their services. This is why we included it in this list of the best personal training apps.

Headspace Pricing

Headspace has the following pricing plans:

  • Monthly Plan - $12.99 per month
  • Yearly Plan - $5.83 per month

Headspace is an app that offers guided meditation, mindfulness exercises, and sleep aids to support individuals in improving their mental well-being. With its user-friendly interface and diverse content, it aims to make mindfulness and meditation accessible to users of all levels, providing them with tools to cultivate a sense of calm, focus, and self-awareness in their daily lives.

The Best Personal Trainer Apps: Conclusion

The emergence of mobile applications has revolutionized the fitness industry, empowering personal trainers and fitness instructors to enhance their coaching capabilities, streamline administrative tasks, and deliver an exceptional experience to their clients. In this article, we explored the 8 best apps specifically designed for fitness professionals, each offering unique features and functionalities to transform how trainers plan, track, and manage workouts.

These apps have proven invaluable tools for fitness instructors and personal trainers, enabling them to create personalized training programs, monitor client progress, and foster better communication. From intuitive workout planners and comprehensive progress trackers to client management systems and virtual coaching platforms, these apps encompass many essential functions to help trainers excel in their field.

By embracing these cutting-edge apps, fitness professionals can optimize their coaching methods, streamline their business operations, and ultimately elevate the fitness experience for both themselves and their clients. These digital tools empower trainers to stay organized, provide real-time feedback, and deliver tailored guidance that caters to individual needs and goals.