Meetings were stressful to begin with, but the post-pandemic world would have us disoriented to failures if it was not for the huge support of meeting scheduling software and tools.  Above everything, the scheduling software helps us make the best use of our capabilities and resources in a balanced manner. They not only save us time, anxiety, and additional workload, they also streamline our available means, resulting in efficient time management, increased productivity, and lasting working relationships.

All credit to the best meeting scheduling software, there is no more hassling around with manual meeting arrangements based on the hectic cycle of email exchange, follow-ups, cancelation reminders, or rescheduling concerning you and your clients’ availability – without adding the unprofessionalism of no-shows to the fatigue. Moreover,  successful meeting management is not just a customer-facing obligation, it is equally essential for the internal business process and team performance. Automating meeting schedules is one of the major reasons why businesses survived the radical shift to partially remote operations and service delivery.

If you are looking to move towards the comfort and efficiency of scheduling solutions to optimize your meeting processes, you have come to the right place. From a wide-ranging meeting scheduling apps and software available in the market today, we have compiled the list of the best to assist you in picking just the perfect one for you.

Let’s have a look at the specifications of each one of them!

Sprintful

Sprintful is one the most easy-to-use, affordable, and feature-rich scheduling software for conducting meetings. Its user-friendly interface, variety of features, and inexpensive pricing packages are exactly what you should be looking for in a comprehensive meeting scheduler. Sprintful provides calendar synchronization, third-party integrations, team management tools, and an accessible booking page for your prospects to connect with you. It serves as your personal assistant by automating the customized email notifications/SMS reminders to be sent for every event occurrence or modification in your calendar.

Sprintful offers much to the teams as it does to individuals. You can have your team calendar synchronized to manage team assignments as per their availability and add/remove team members for prioritized booking with its Round Robin algorithm support. Your teams can have their own booking page feature their respective expertise to provide a stress-free solution for your clients to choose the right person for the job.

The best part is that Sprintful functions as your all-in-one support system with features like payment proceed facility, video conferencing, events, and group session arrangement, in addition to the unparalleled meeting scheduling services.

Features

  • Multiple calendar synchronization
  • Real-time availability and scheduling
  • Email / SMS notifications
  • One-on-one and group meetings
  • Customized CSS and branding
  • Personalized calendar themes
  • Third-party integrations
  • Video conferencing (200 participants)
  • Customizable Booking form
  • Team booking
  • Off days and time blocking
  • Assessments and Reports
  • Payment processing via Stripe

Price Plans

  • Free 7 Day Trial
  • Basic Plan - $9.0 / month
  • Professional Plan - $19 / month
  • Business Plan - $49.0 / month
  • Enterprise Plan - (100+ users) By Quote

Pros

  • Sprintful is a one-stop shop for all your meeting scheduling requirement. It effectively eliminates the need for having multiple software to meet different business needs.

Cons

  • None. It does not leave anything more to be desired.

Calendar

Calendar is simple online scheduling software for your basic day-to-day needs. It automates your distributed meetings to free you from the nuisances of bookings. You can allow everyone to access your calendar and schedule a meeting with you via your customized booking link. Furthermore, you may manually schedule two meetings in the same time slot on the same day, but the Calendar is smart enough to detect existing meetings to avoid conflicts and awkward scenarios. It saves your time from the never-ending email saga starting from booking requests, confirmation, cancelation/rescheduling and goes further till a follow-up and thanks email is sent. You can connect up to 10 Calendar users (Pro plan) and see their availability to plan a meeting.

With its unified calendar option, you can manage all your events in one place to connect and book various team members within minutes. If you are a business owner, you can add your own logo and embed the Calendar link on your website. It is perfectly compatible with any industry or departments like sales, marketing, and HR to conduct interviews/team sessions with customized meeting templates for each department.

The team meets/internal meetings is a value-added feature that shares team availability to allow you to create a workspace with limited attendees or selected members. Calendar has monthly and annually paid plans for individuals, teams, and small businesses for different scheduling features. Although there is no direct payment processing method mentioned, you can integrate one with the help of Zapier.

Features

  • Calendar analytics
  • Automated email notifications
  • Gmail / Outlook / Office 365 integration
  • Unified calendar support
  • Time slot scheduling
  • Calendar branding
  • Customized workspaces
  • Third-party integrations
  • Guest meetings
  • Web embedding
  • Event management

Price Plans

  • Basic – Free
  • Standard $8 per user/month
  • Pro $10 per user/month

Pros

  • Limits the number of attendees to foster punctuality with first-come, first-serve sessions.

Cons

  • It does not feature SMS notification is in any plan so far.
  • It does not support a direct payment method.

Appointment Plus

If you are looking for scalable options for a large-scale organization, Appointment Plus is your solution. It supports both small and large business entities with efficient scheduling features to support in-house and online scheduling for your clients. Sync your calendar and initiate automated meeting scheduling for classes, groups, and events. Appointment Plus lets you inform your attendees with confirmation and reminders through SMS/email notifications. You can now schedule meetings, track no-shows, and generate bills or invoices all through one single dashboard.

Appointment Plus also maintains a database of your clients and displays service history to make recurring appointments. Add extra fields to collect data for your records, allocate multiple team members, and filter staff according to their expertise for a better user engagement and experience. You can also create sharable staff profiles to increase your visibility and meeting options. Appointment Plus shares your events directly on your website to promote your activities that attract clients directly to your booking pages.

On the business-centric side, Appointment Plus enables performance tracking with data-driven analytical reports to help you make required improvments. So you are not only automating your work with the scheduling templates but also helping your team members to save time and increase productivity. There is an extra edge to Appointment Plus coming from secure infrastructure on various administrative levels. That serves to enhance your control and access by blocking threathening IPs to avoid breach and misuse of client data.

Features

  • Calendar sync with Google
  • Access control
  • Email and SMS alerts
  • Reminders / confirmation notifications
  • Facility and staff scheduling
  • Customer database
  • No-show tracking
  • Faculty/Staff management
  • Credit card processing
  • Multi-Location access and HIPAA compliance
  • Real-time scheduling, reporting, and analytics

Price plans

  • Free Trial
  • Bronze $49 / Month
  • Silver $60 / Month
  • Gold $99 / Month
  • Platinum $199 / Month
  • Enterprise – By Quote

Pros

  • Its client database feature is a huge plus for marketing organizations.
  • It supports mobile access to further enhace user freedom.

Cons

  • It offers very limited third-party integrations, which affects the connectivity level with other tools.

• Its user interface is relatively complicated and confusing.

TimeTap

TimeTap is a 24/7 online scheduler with robust features and strict security. It manages your meetings in a more sophisticated and professional approach with an automated appointment waitlist, client management, and multiple team calendar synchronization with Google, Outlook, and Office365. You can make customized booking pages featuring your services or staff that can be shared via a link with your clients.

TimeTap offers complete value to your money by providing an enriched experience and ease of meeting scheduling process. Your clients can view booking pages in their preferred language and time zones for its multilingual and multi-clock support. The TimeTap client management option lets you book unlimited appointments from multiple locations while cataloging the client data to notes for clarity and later references. Additionally, you can create weekly or monthly recurring appointments with your global/local clients and keep them informed through automated email /SMS notifications. The recurring scheduling can also repeat appointments for courses or seminars by defining time and date ranges for several days.

The most distinct feature still is the intelligent time travel support that helps along further professional efficiency and productivity. You can now calculate your distance and time to your meeting location and display the availability of you and your team at different locations. Lastly, TimeTap supports an array of payment processing options including, Paypal, Square, Authorize.net, and Stripe. You can now collect your sessions, services, or classes payment in real-time without the latency and inconvenience of international remittance procedures.

Features

  • Two-way calendar sync
  • Office365 / Outlook / Google Calendar
  • HIPAA and GDPR compliant
  • Time-zone detection
  • Customized booking forms
  • Separate booking forms for staff/ services
  • Staff scheduling
  • Multi-language support
  • Group meetings, multi-day events, and conferences
  • Multiple payment processing support
  • Google map embedded
  • Third-party integrations
  • Intelligent time travel support

Price Plans

  • 30 day free trial
  • Startup – free
  • Professional
  • Solo - $24.95 / Month
  • Team - $39.95 / Month
  • Business
  • Solo - $44.95 / Month
  • Team - $74.95 / Month

Pros

  • It provides a wide range of payments options to assist different clients.
  • It sends automated reminders as well as follow-up emails the moment meetings are scheduled.

Cons

  • Due to maximum customization, the user interface proves to be complicated for non-technical users.
  • Users need support to understand the complex initialization process.
  • There have several payment glitch reports from existing users.

Schedulista

With the support for six different languages for services worldwide, Schedulista takes your business meeting scheduling to another level. It’s a simple meeting scheduling software that synchronizes with Google Calendar, Outlook, and even with your Android or iOS calendar. You can play your day and work at your convenience by specifying lunch hours, occupied slots, and block holidays/off days to avoid meeting on the least viable hours. With its Google calendar two-way synchronization, you can plan multiple calendars, classes, events, and group meetings way efore in time.

Schedulista enables the feasibility of customizing and branding by providing a personalized booking page with your booking, cancellation, and rescheduling policies. You can indicate the documents you want to procure from your clients for scheduled meetings and interviews by adding new requirements in the booking forms. Above all, the credit card capture feature of Schedulista provides peace of mind to the users that allows them to charge for any inconvenience of no-show/last-minute cancellation due to resource glitch or time slot wastage. Furthermore, It supports scheduler embedment on your website with a ‘Book Now’ button for your website and Facebook page.

This is not all! Schedulista comes packed with a range of marketing and analytical tools to mark track your performance and promote business growth. Start by exporting your contact list into any third-party integrated software and send special offers/discounts to your valuable client.

Features

  • 2-way calendar sync
  • Group meetings and rescheduling
  • Client record and history
  • Marketing tools and analytics support
  • Automated follow-up emails
  • Email / SMS confirmation and reminders
  • Built-in reporting tools
  • Daily deals and discount offers
  • Custom booking page
  • Third-party integrations
  • Minimum appointment lead time
  • Recurring payments
  • Secure data transfer and backup
  • Forthcoming appointments in weekly or monthly view

Price Plan

  • Free trial
  • For one person - $19 / Month
  • Staff of 2-15  - $39 / Month
  • Enterprise  - By Quote

Pros

  • It is a highly secured and versatile meeting scheduler with marketing tools and analyzing support to track your business.

Cons

  • Some of its applications are not up to the mark and often lag, disrupting the whole meeting process.

Flexbooker

As the name suggests, Flexbooker offers its meeting scheduling software for convenient bookings with all of your employees in a centralized manner. You can manage your bookings from any location by using your mobile or computer. The customized booking forms let you outline your business requirements and available time slots to be reserved from your website. If you don’t have one, you can easily share landing pages that are accessible from email and social media apps like Facebook, Instagram, etc.

With Flexbooker, you start your day with a meeting recap that reminds you of your booked slots for the day. It goes to improve your productivity and time management when you don’t have to tend to calls and emails from clients. The automated waitlist option effectively handles client requests waiting to join a meeting/session by auto-adding them in specified queues. Flexbooker lets you create events, schedule group meetings, and inform your attendees by email and SMS confirmation to avoid time clashes and procrastination. It also sends automated reminders before the meeting starts and issues follow-ups for the next sessions.

Moreover, your client can reschedule his/her meeting directly in your calendar. And if the rescheduling is down on your part, just a click is required to signal a change of mind for Flexbooker to take care of the rest. It automatically sends cancellation notifications to all the participants of the unlikely meeting. Easy isn’t it?

As they say, time is a crucial component of successful business management; loss of time is a lost opportunity that results in lost profit. Flexbooker allows you to collect upfront payments from your clients to reduce no-shows and get authorized to charge them via credit card to prevent time and money loss. Lastly, Flexbooker offers a free training session hosted by its support team to make the onboarding easier for you.

Features

  • Automated meeting scheduling
  • Calendar management and synchronization
  • Automated notifications and reminders
  • Video Meetings
  • Third-party integrations
  • Client profiles and database
  • Group and class scheduling
  • Attendee tracking
  • Refund management and loyalty programs
  • Bills and Invoicing support
  • Real-time appointment scheduling
  • Resource, scheduling, and management
  • SMS reminders
  • POS integration

Price Plans

  • 14 Day Trial
  • 1-4 Employees - $49 / Month
  • 5 -9 Employees - $79 / Month
  • 10+ Employees - $ 99 / Month

Pros

  • It lets you check staff productivity by tracking their performance, see frequent customers feedback, and the ‘most wanted’ member appointment.

Cons

  • Its user interface is not helpful and requires much time to learn and navigate through layers of design.

Visibook

Every business niche looks for the software that is capable of fulfilling their day-to-day operational requirements. Whether you are a service provider or a goods transport company, you daily/weekly meet different people, clients, and suppliers for your business to run. Visibook supports a massive range of business scheduling demands, regardless of the industry. Your clients can book appointments with you to get your service, or you can schedule a meeting with your client. It works both ways when you enable third-party access to your calendar. Visibook also supports two-way confirmation emails and reminders through push notifications to ensure that all parties are notified.

Its USP, however, lies in the centralized visibility into the availability of your team members through their individual scheduling calendars allocated by Visibook. Suppose your client is looking to avail extra services at the time of the meeting schedule. In that case, Visibook protects your interest by obligating them to charge by specific service to form one consolidated bill. You can also take advantage of the customer profiles feature that lets you list client preferences to develop your service history record to analyze which service was most sellable during a specific time or period.

Visibook is ideal for online consultants like Yoga instructors, counselors, influencers, coaches, and community speakers, and educators. It lets you create one-on-one sessions,  group meetings, and general get-togethers with an active buffering option between classes for much-needed breaks. Just set your time, share your link, and you are ready for the show.

Features

  • Google calendar synchronization
  • Multiple staff calendar support
  • Multiple calendars in a centralized view
  • Buffer time before and after appointments
  • Individual and group classes
  • Text and emails on conformation
  • Push notifications for reminders
  • Customer Messages
  • Client profile and history
  • Business analysis

Price Plans

  • Free
  • Basic - $6.99 / Month
  • Standard - $13.99 / Month
  • Unlimited - $19.99 / Month

Pros

  • It has a very simple user interface and features required for scheduling and comes in an economical price

Cons

  • It is designed specifically for service providers that exclude all other segments.

Appointedd

Appointedd meeting scheduling software is a multi-purpose solution that manages your teams and customizes your booking form to suit individual contractors and small business teams. It is ideal for small-scale utility with simple features and support tools. You can take up your individual identity or business name with a personalized logo, pictures, and color schemes to develop into a professional brand. It may be best compatible with small businesses, but no way does it compromises on its feature-rich support. Appointedd allows you to integrate with multiple tools for a wide business exposure, including easy scheduling, unlimited meetings, video conferences, CRM, marketing tools, and much more. You can synchronize with various calendars such as Google, Outlook, iCloud etc, to avoid duplicate bookings and ensure streamlined appointments according to your schedule. Designed for various business types and industries, Appointedd maintains detailed activity logs of your customers and staff to inform you of client interests and problems through robust search filtration.

Additionally, Appointedd detects different time zones and displays schedules in the time zone of you and your client. This feature is especially beneficial for those of you who deal with international clients and regular time conversions. It is versatile scheduling software that provides in-house solutions from collecting online payments, team management, and scheduling to allow you the resource utilization to its maximum potential. Appointedd is not behind on the marketing front either. It lets you export your client data to any supported CRM app to allow business marketing activities such as offering discounts, promotions, and special offers to your frequent clients with the help of automated SMS and emails.

Features

  • Calendar synchronization
  • Customized booking forms
  • Video conferencing
  • Confirmation, reminder, and follow up messages
  • Booking website
  • Client activity log
  • Time zone detection and booking
  • Individual and team scheduling
  • Real-time availability and planning
  • Automated marketing support

Price Plan

  • Free trial
  • $20 per user/month
  • Enterprise – By Quote

Pros

  • It offers a great support package with unlimited bookings and reporting features at a very reasonable price.

Cons

  • It projects itself as small/medium-sized business compatible software but provides features that are best utilized in large corporations.

When I Work

When I Work is exceedingly low-budgeted scheduling software that schools and training centers should consider as it provides various beneficial features designed just for such institutions. It lets you organize the group sessions, classes, training workshops, etc., with minimal inconvenience of extensive organizing. You can also keep track of your attendees and participants for your record, generate real-time bills, and collect payments with a variety of integrated third-party software.

When I Work provides a secure storage repository for your important documents, attendance sheets, scheduling data of team meetings, and external appointments to maintain readily available records as well as team availability statuses. It also supports on-call scheduling but keeps the records to help you against time clashes and see a detailed list of no-shows/cancellations. The best part is, When I Work requires a number of beforehand authorizations from your client, including the auto-charging of wasted time slots and waiving off.

Features

  • Calendar management and synchronization
  • Automated scheduling
  • Employee database and management
  • Individual, group, and class scheduling
  • On-call scheduling
  • No-show tracking
  • Meeting time tracking
  • Mobile and desktop accessibility
  • Multi-location operational support
  • Resource scheduling

Price Plan

  • $2 per user / Month
  • Enterprise – By Quote

Pros

  • Its low-cost pricing packages are the best selling point for businesses with up to 100 employees

Cons

  • It does not support calendar marking that prevents users from blocking off days.

Pick

Pick is the most simple meeting scheduling software on our list. It does not have any complicated features or many third-party integrations with other tools. It only performs three functions, let you schedule and conduct meeting as per your availability, share the URL with the ones you want to meet, and allows your client to select from the proposed date and time.

This is all that is expected of a simple scheduler that gets the job done! If you are looking for confirmation messages, reminders, and follow-ups, you may want to move on to the others mentioned in this post. Pick is for those who have straight-forward few needs to eliminate manual timetables.

Features

  • Simple UI
  • Google calendar and Office365 support
  • Automated booking
  • Custom URL

Price Plans

  • $9 / Month

Pros

  • It is a to-the-point and simple scheduling software that gets the job done without any pomp and show.

Cons

  • It is of no use to anyone looking for anything above basic scheduling.
  • It has no integration except Google and Office365.

Summary

We carefully reviewed and selected the above-listed software to make a reliable support stack of the best meeting scheduling software for you. Leverage this information and individual feature insights to make the perfect choice for your business. Because frankly, regardless of whether you are a startup, independent consultant, or an established enterprise, day-to-day dealings of meetings and scheduling essential tasks is a challenge that reflects on your performance and productivity.

Automate half of your workload and save yourself from the monotony of back and forth communications with your internal teams and clients. Give us a try!