Looking to modernize your work process? Scheduling software is the go-to platform for companies today. In this blog, we explore the top three scheduling apps - Calendly, Doodle and Sprintful. Learn their features as well as scalability and pricing levels to choose the option that best fits your business needs.
You wish to provide faultless service to your customers. However, if you’re still relying on entirely human-based processes, it’s inevitable that you will face delays and errors. We know you have several ends of operations to take care of—from overseeing projects and employees, meeting with stakeholders, and managing work processes, the clock hand never stops spinning.
Despite the workload on your hands daily, you might still find yourself bound to your desk shooting emails, responding to inane or generic queries, and fitting last-minute changes into your schedule. This saps your energy, compromises your productivity and puts a big question mark on your time management skills.
How can you optimize your workflow? How can you prevent lags and control errors? The simple answer is, go for automation! Scheduling apps help you do just that. They take over your scheduling process, minimizing the need for human intervention. Consequently, they free up your time so you can focus on running the day-to-day operations and planning for your future growth.
Let’s Get Familiar
How does a scheduling software help you exactly? What does it do for you that you can’t do on your own? Well, it does all of what you can do yourself but better, in less time, and without errors. It takes care of things you can easily delegate, such as fixing appointments, communicating time changes, setting meetings and the rest. Let’s dive into the core functionalities of the three top scheduling apps in the market.
Calendly is a well-known name you’re certain to encounter as soon as you begin your scheduling app search. It’s one of the top scheduling options, and its rich features justify its popular demand. This software helps you automate your appointment scheduling system while also offering other helpful services on the side. These include automatic calendar syncing, smart notifications, online payment and group meetings using integrations like Zoom and Microsoft Teams.
Doodle falls into the same category and offers similar features as Calendly to its users, though with some pertinent differences. The platform comes with some wonderful integrations that everyone uses and needs such as Outlook, Zoom and Microsoft Office 365. It also enables you to sync your calendar to your schedule so you can avoid such issues as missed appointments. Furthermore, the tool comes in handy if you’re coordinating with people from different regions across the world: it automatically detects and arranges your schedule per the required time zones.
Sprintful, on the other hand, combines the best functionalities of Calendly and Doodle.
Sprintful provides you an automated calendar booking feature while giving you complete control of your timetable. It has powerful inbuilt integrations such as Zoom, Slack, Stripe, Outlook and Salesforce, enabling you to manage several ends of your operations from a single platform. The app also empowers you to make the most of your time by ensuring optimal scheduling per day. Most of all, it prevents you from double booking yourself, a common nuisance for businesses that make regular appointments with countless clients.
Which App Is for You?
Calendly is an easy-to-use software. You can incorporate it into your business without needing to invest time to learn its ins and outs first. Its dashboard is neat and uncomplicated. Plus, there is no need to hire additional personnel for communicating your availability. You can simply share your calendar with your clients; they can view your free slots and make self-bookings per their convenience. Choose this tool if you have a tightly packed schedule and don’t want to spend time calling or texting clients to confirm meeting slots or catering to their rescheduling needs manually.
Doodle is more of a shared-calendar software and helps with streamlining the internal processes such as team conferences, weekly meetings and the like. Say goodbye to chains of emails and texts. Simply use this tool and allow your entire team to confirm their availability. Additionally, this app also helps you schedule appointments with individual clients. However, the primary feature remains effective team management and collaboration by bringing your team members in one place and at one time. Pick this app if you have a large team and want to coordinate with several people at the same time.
Sprintful is an agile and scalable software that caters to your individual needs. Its top feature is its deep customization capability. This makes it a great fit for all businesses looking to solidify their brand while also automating their scheduling process. Whether you are a solopreneur, have a mid-sized business or a large enterprise, you can use this tool and optimize its features for your specific use. It gives you complete control of your schedule, lets you book meetings through an automated process, and helps you manage your internal communication by leveraging integrated tools like Slack and Zoom.
Booking is one of the core functions of the three apps we explore in this blog. Different businesses have different booking needs. You might want to book yourself for the entire day or you might want free space between appointments to get other things done. You might want to radically reduce missed appointments at your business or open up missed slots for other clients promptly. In this section, we will tell you all you need to know about the booking system each app offers for your use
Calendly offers you a powerful online booking system. You or your team have complete control over your schedule and the booking interface. All you have to do is mark out the available slots and let your clients pick one. You can also set limits to the number of daily appointments you will take. At the same time, you can determine minimum scheduling notice to prevent last minute meetings. You can also allow your clients to choose from such options as one-on-one and group meetings. Furthermore, your clients can choose the online payment feature to pay you right when they book their appointment - it’s a win-win situation!
Doodle provides you a single dashboard to manage your entire schedule. This tool also has high privacy features in place - meaning you can choose to show only your daily and hourly available slots to clients. Guests can request meeting time with you but it’s up to you to approve it per your availability. Once an appointment is scheduled, you simply have to send a link to the attendee. Overall, the system fast-tracks your appointments. The custom increment option means you can set the length of the meeting according to your convenience instead of choosing pre-determined slots like 15- or 20-minute meetings.
Sprintful, on the other hand, helps you manage your schedule in an optimal manner. First, it gives your clients the option of self-booking. They simply have to go online at your customized booking page, view your available slot, and book a meeting with you. You can also receive file attachments from customers if you need documents prior to the meetings. Plus, you can download booking details and share them as necessary. The app tracks all the taken time slots and effectively prevents double bookings. It also adds buffer time between meetings to give you a breather, ensuring you have no appointments in what’s supposed to be your free time!
Let’s face it: following up with clients to confirm meeting times is a hassle. It’s also a huge waste of time because you have to manually type emails or text or call them up. They might be unavailable right then, forcing you to repeat the same pattern all over again. And what about missed appointments only because people forgot they had booked a time slot with you? Well, scheduling apps take care of all that and more for you.
Calendly enables you to set automatic reminders for your customers. You can either send them a text or an email to confirm their appointment once it is booked. This brings down the number of no-shows.
Doodle always asks for your customers’ email or contact details. So right when they request a meeting with you, you can choose the inbuilt option of participant reminder. This means that the app will automatically send out a reminder to the attendee 24 hours before the appointment. This ensures the attendees show up per the scheduled time.
Sprintful lets you create notifications for your clients. Whether customers make a new booking, cancel or reschedule their appointment, the app generates automatic alerts to update all parties about schedule changes. The great thing is, you can customize the notification body and subject line according to the client and your brand requirements. Send automatic reminders via email, SMS or Slack. Choose when you want to send the reminder - a day before or on the same day. You can also set multiple notifications for a single event, ensuring everyone stays in the loop.
Effective calendar management is necessary for optimizing your operations. The three scheduling apps all have terrific calendar management capabilities on offer. Let’s explore them in detail.
Calendly has advanced calendar tools and you can use this single app to sync several calendars. You might be a busy professional but you also have a personal and social life. Accordingly, you might have a work calendar as well as a social and personal one. With Calendly, you can sync all of them in one place and be aware of your upcoming schedule. At the same time, know when not to overbook yourself. The software integrates iCalendar, Google Calendar, Outlook and more, allowing you to oversee different types of appointments every day whether client meetings, internal conferences or a family dinner. You can use different calendars and sync your schedule in real-time with it.
Doodle offers you a bookable calendar. Using it, you can pre-populate your calendar to show your availability and block off times you are busy. This way, the invitees can only choose from the available slots. This tool also comes integrated with Google Calendar and Office 365. So as soon as a client books an appointment, your primary calendar will be updated automatically. At the same time, if you make an entry into your personal calendar, your Doodle booking page will reflect the change. For instance, if you block off a lunch hour with your friend on Wednesday, the hour will not show as available to your customers on your booking calendar. The app also detects your and others’ time zones automatically, and makes scheduling accordingly.
Sprintful has flexible calendar functionalities to offer. You can use the features exactly as you need them. This tool, too, comes integrated with popular external calendars like Google Calendar, Outlook, and Office 365. You can opt to connect several calendars to your Sprintful calendar, ensuring there is no scheduling conflict between your business appointments and personal and social commitments. As all your calendars are synced, you are alerted as soon as a new booking is made, so you have full visibility of your upcoming schedule. You can easily prevent problems like overscheduling and double booking. If you want some time without any appointments, you can simply block off the time slot on your app calendar. Your clients can select booking slots accordingly, minimizing the need for rescheduling or cancellation. The process remains thoroughly professional and transparent from start to end.
With Calendly, you can set one-on-one and group meetings easily. You can also use the collective meeting option to hold conferences with internal teams. If you want to schedule an event, just create a team page and list the event details. Share the event link with the guests so they can join effortlessly. Make the experience more client-friendly by giving your customers available time slots to select from according to their convenience. You can also choose the round robin method and set a preemptive limit to the event, optimizing time management. As soon as attendees confirm their availability, the dashboard reflects it. You can also enable scheduling of recurring events. If you go for pro-subscription, you can easily share the event link and redirect people to external sites.
Doodle uses an integrated poll feature to get event attendance confirmations beforehand. Want to organize an event? Follow easy steps to create the event, define its agenda and set its location. Add several time slots and send out the notification to attendees. Attendees can choose from ‘yes,’ ‘no,’ ‘if-need-be’ and limited options. You can also hide your poll if you want privacy. People can vote on the best time and you can then finalize the event time according to the highest number of votes. In short steps, Doodle democratizes your event scheduling while offering you a smart notification feature - no need to send emails or reschedule events at the last minute!
Sprintful offers incredible event scheduling options whether you’re setting up a business meeting with clients, scheduling a regular conference call with your team, or organizing a company-wide event. You can schedule one-on-one and group meetings quickly. Just schedule your event, set the time, and send out invites to attendees via email or your social media platform. Also, you can opt for a booking page if you want to organize a big event with a large number of guests such as yearly conferences or online classes. You can limit the number of participants per session or allow people to join on a first-come, first-serve basis. For recurring events, you can pre-select fixed time slots and days. The advanced round robin method of scheduling helps you maintain control over the event schedule effortlessly.
Strong integrations in your scheduling software allow you to multitask. They also save your time and streamline your workflow as you don’t have to constantly switch between different apps to get things done. All of the three scheduling apps we explore in this article have powerful integrations; let’s dive into them.
Calendly has the following external integrations:
- Calendars: Google Calendar, iCalendar, Outlook, and Office365
- Meetings: Zoom, GoToMeeting, Slack
- Payment: Stripe and PayPal
- Social media: Twitter, Facebook, Instagram, and YouTube
However, note that if you want to get your hands on advanced integrated tools, you will have to purchase the more expensive premium options.
Doodle comes with the following integrated options:
- Calendars: Google Calendar, Microsoft Office 365
- Meetings: Zoom, Google Meet
- Payment: via Zapier
With Doodle, too, you will have to upgrade to pricier plans if you want to use advanced integrated tools.
Sprintful has the following robust integrations on offer:
- Calendars: Google Calendar, Outlook Calendar, Microsoft Teams, MS Exchange
- Meetings: Zoom, Google Meet
- Payment: Stripe, via Zapier
- Customization: Custom Domain, Custom Integration, Webhooks
You can see that Sprintful has some powerful customization integration tools available, using which you can completely do over the platform in your brand’s image and per your requirements. You have full control over how to market yourself.
Calendly has four packages on offer. Their Basic Plan is always free, while the Premium Plan costs $8/user/month. The Pro Plan comes at $12/user/month and the Enterprise Plan, meant for larger operations, is available at a custom quote.
Doodle has three packages on offer. If you have a small team, you can pay annually at the rate $8.95/month for five users. The Pro option is priced at $6.95/month for one user, also paid annually. Then, the Enterprise Plan is available at a custom quote with several advanced features meant for large businesses.
Sprintful has three packages all with rich features. The Basic Plan is priced at $9 per month. Using it, you can make 500 bookings a month. This is ideal for small businesses or private practices. The Professional Plan is rated at $19 per month with 5000 bookings allowed. The Business Plan costs $49 a month and here, you have all the app’s features available at a convenient rate if you're a large business. The Enterprise Plan accommodates 100+ users and is available at a custom quote.
In Comparison: Calendly vs. Doodle vs. Sprintful
In this blog, we investigated the features of three top scheduling apps. Their varying functionalities make them right for different businesses. Rest assured, whether you go for Sprintful or Calendly or Doodle depending on your specific needs, you will get your money’s worth.
That said, each app might have some missing features, and that might make it the wrong platform for you. In that case, assess what’s on offer thoroughly and know your requirements, too, before you choose one. You might find impressive integrations and countless features but the fact is, not all of them are made for you. You might not even need everything on offer so why purchase something you won’t use? Make sure you know what you’re buying before you pay up. Choose a viable app that aligns with the demands of your business.
We recommend that you select the app that is easy to use, provides a wide range of functionalities and has scalability options as well. In this case, Sprintful will serve you well. We’d encourage you to explore Sprinful, especially if you want a modern app with high scalability features to help you not just today but also later, when you want to grow your business. So, think ahead and decide for a better tomorrow!