Top 10 Calendar Scheduling Software for Small Businesses

Top 10 Calendar Scheduling Software for Small Businesses

Calendar scheduling is one of the best ways to ensure optimal utilization of your time and resources. However, businesses often struggle to manage their schedule as it generally requires back-and-forth coordination and never-ending follow-ups. Therefore, optimal resource utilization is essential, especially for small businesses operating at a limited budget, and they can’t afford to underutilize the work capacity.

Calendar scheduling software may come in handy here - allowing companies to manage their resources for the better. Though, there’s a variety of solutions in the market - making it difficult to choose the right one. In this article, we will provide a complete buyers guide to select a Calendar Scheduling Software and review the Top 10 calendar scheduling solutions and explore their features along with price plans - facilitating you to choose a solution best suited for your needs.

Part A - Calendar Scheduling Software Buyers Guide

1. What Is A Calendar Scheduling App?

Calendar scheduling software is made to help you manage your schedules and appointments effortlessly. Gone are the days when you had to answer numerous phone calls, send out mails or log appointments and rescheduling requests by hand. Technology has made it possible for you to eliminate manual intervention from the process of scheduling your business appointments.

A good calendar app comes with powerful automation features. It helps you track your calendar, manage all your appointments and let your customers self-book meeting slots with you. The tool also provides additional services. For instance, it syncs all your calendars, professional as well as personal; this prevents double bookings. It also sends out reminders and smart alerts, minimizing no-shows. Read on to find more reasons why you need a calendar scheduling tool pronto!

2. What Makes Calendar Scheduling Software So Great?

There are many pros to using a calendar scheduling app. Here are a few convincing ones:

A.  Saves Time and Money

Manually recording appointments, following up with clients, and fitting in rescheduling requests eats more of your time than you think. You might be doing either of the two: a) you manage your scheduling system, spending too much of your valuable time on this administrative task; or b) you hire someone else to do the job, spending money you can save easily. A good calendar scheduling app removes the need for both; let it work for you and save both your time and money.

B. Automates the Process

Calendar solutions make great use of automation. They remove the need for you to keep calling clients or sending out emails. The app is smart and will do all of that and more for you. Whether your customers want to book an appointment, cancel it, reschedule it or want a reminder so they don’t forget the upcoming meeting - the app performs all the functions automatically. Just tweak your settings with a few clicks and you’re good to go.

C. Smart Scheduling

A calendar app is an intuitive tool and knows you’re a human. Accordingly, it factors in your need for breaks between client and internal meetings. Most of the apps come with the integrated feature of adding buffers between meetings automatically. It also tracks your various calendars and ensures there are no scheduling conflicts and double bookings. All of it contributes to streamlining customer experience and improving client satisfaction.

D. Ease of Use

If you think these tools are difficult to use, you’re far off the mark! Calendar apps are made with the laypeople’s needs in mind. You don’t have to be a computer nerd to make sense of the dashboard. The interface is neat and easy to use. Not just you but also your clients can book appointments easily. Got a basic understanding of apps? You’re all set to use calendar software efficiently.

E. Scalability

Most of the calendar scheduling apps are scalable. This means that as your business grows, you can quickly scale up the app by purchasing advanced plans. There is no need to switch between different calendar software as your business needs change. One right app can be used for years, with useful added functionalities and upgrades available to cater to your specific requirements.

3. Who Can Use Calendar Scheduling Software?

Whether you run a large enterprise, own a small business or a solopreneur just starting out, you will have scheduling needs. This is where a calendar app can help you out. It can successfully streamline your appointment processes, remove lags and errors from the system, and add to your profitability.

Calendar apps have wide-ranging features. Plus, the customization options allow you to tailor the software to your unique needs, no matter what they are. Below is a short list of the various features calendar scheduling apps offer. You can use this tool if you need help with:

A . Calendar Management

A good calendar scheduling app allows integrations with external calendars like iCal and Google and Outlook Calendar. This means you can manage all your calendars from one single dashboard. All your schedules - including personal, social and professional commitments - are tracked. Consequently, you’re less likely to miss out on important schedules, whether it’s your kid’s PTA or a client meeting. Also, this reduces scheduling conflicts successfully, a common occurrence if you’re still managing your calendars manually.

B . Appointments

Calendar scheduling tools have smart appointment booking features. This means you can share your schedule with your clients and team members, allowing them to self-book meetings, saving time. Furthermore, you can use the tool to set up various kinds of meetings - one-on-one or team meetings, large events or conferences. The wide ranging functionalities come in handy no matter what your need.

C. Events Scheduling

It’s not easy to plan large events with a huge number of attendees. A good calendar scheduling tool lets you send out invites, track or limit the number of attendees, and minimize no-shows by taking confirmations. You can also direct customers to a third-party app like Zoom for online conferences. This works great if you’re managing a remote team or for instance, have online sessions to give as a teacher or a personal trainer.

D. Internal Conferences

If you’ve got a team to manage, this feature comes in very handy. You can assess your schedule and set regular meetings to discuss project progress and performance. You can set up team conferences as well as one on one meetings. Do you have a team spread out over various locations? Don’t worry; your app can smartly recognize the time zone and help you set meetings per mutual convenience. It’s easy and hassle-free.

E. Recruitment

You can use your calendar scheduling tool to manage your recruitment process. Schedule interviews and meetings with potential new hirings. Set time effortlessly per the convenience of both the interviewer and the candidate. Your app will also easily accommodate last minute reschedules, preventing confusions and wasted time.

F. Billing

Calendar scheduling apps come integrated with various third-party platforms, such as PayPal and Stripe. You can use them to fast-track your payment system. As your clients book meetings with you online, you can give them the convenient option of paying online. Get paid for your services quicker than ever.

5. Key Features of Calendar Scheduling Software

Calendar scheduling apps help you in more ways than one. Here are some key features that help you out:

A. Appointment Schedule

Calendar scheduling apps perform the crucial function of scheduling and tracking all your appointments. With a single calendar that is also synced with any external calendars you might use, your scheduling system becomes error-proof and hassle-free. This radically reduces no-shows and double bookings. You can allow bookings only per your availability and convenience. You can also add buffer time between meetings, use the round-robin system to set appointments and much more for improved operations.

B. Client Management

Use calendar scheduling apps to empower your clients. In the modern world, people don’t want to call you over and over to find an available slot. Neither do they want to send out multiple emails just to get one meeting. It tires them out and convinces them to find another business. With a solid app on your side, you can resolve this issue right away. Let your clients book their own meetings. The tools we will explore later in this article have self-booking features that allow your customers to view the open slots in your calendar and make an appointment per their convenience. It’s a smart and effective solution.

C. Analytics

Calendar scheduling solutions offer you reporting and analytics features. You can leverage this feature by using your scheduling data and feeding it to Google Analytics. You will then get a clear picture of your campaigns and funneling. Assess your marketing techniques and make smarter decisions for better conversions and improved profitability.

D. Integrations

Third-party integrations can make things easy for you in more ways than one. You can use the various integrations on offer to expand the functionalities of your scheduling tool. For instance, you can use Slack to strengthen internal communication. Use Salesforce to streamline the sales end of your operations. Use PayPal to offer online payment. Use Zoom to schedule online meetings. Make the most of the integrations to turn your scheduling app into an all-round solution for your business needs.

E. Mobile App

Calendar scheduling software now come with their convenient mobile app counterparts. You don’t need to be deskbound to a PC or have your laptop in front of you to view, track and manage your schedule. Just access your account through the apps and make the most of its functionalities no matter where you are.

5. Downsides of Calendar Scheduling Tools

In the interest of providing a comprehensive view of calendar scheduling software, we must explore some of the downsides associated with it. Though they are limited in number, we want you to become aware of the cons associated with these apps. We trust you to use your judgement, measure the various pros versus the cons and make an informed decision.

Here’s a list of the potential drawbacks of calendar scheduling tools:

A. Impersonal System

Since calendar scheduling apps automate the system of booking appointments, the personal touch is effectively gone. Some of your customers might be old-fashioned and would appreciate human interaction - that is, a voice guiding them or solving their problems in real time. Self-bookings and the absence of dedicated personnel for scheduling can lead them to feel the system is isolating and impersonal.

B. Learning Curve

Scheduling apps come with a learning curve. Some of your clients and team members might find it complicated to use in the initial days. It would involve a process of trial and error before they can use it effectively.

C. Money Investment

Although a calendar scheduling app offers several benefits, it is still an added expense. You need to purchase a plan and even upgrade it if you want more functionalities that are often only available if you buy an advanced plan. You will also have to renew your subscription yearly. This leads to an increase in your operational costs. So assess your current needs and decide whether it’s beneficial to invest in a calendar scheduling tool at this point in your business’s journey.

D. Internet Access

Calendar scheduling tools are stored on the cloud. Furthermore, you can access them through desktop apps or their mobile phone versions. For all of this, you will require a stable internet connection. You can’t simply go offline and still access your booking schedule. This might limit you in some ways. However, with the availability of fast internet services, the chances that this will become a real problem are few.

6. Ease of Use

With so many functionalities on offer, a calendar scheduling app must be difficult to use...right? Wrong! This software is designed to simplify your appointment and scheduling system. If it weren’t easy to use them and incorporate them into your daily routine no matter what your system, we wouldn’t advocate you choose one posthaste!

A calendar scheduling tool is geared for businesses of various types of requirements. You don’t have to know programming languages to be able to use this tool effectively. A basic knowledge of web apps is enough to get your started.

Furthermore, the tool you choose will come with its free trial and demo. The support platforms will enable you to explore the tool fully and resolve your issues as they arise. The onboarding system of these tools is pretty customer-friendly. Rest assured, you will have help available easily and you can transition to using the tools in very little time.

If you’re still skeptical, we recommend that you try out a few of the tools we will explore soon. You can avail yourself of the free trials available, and also get your team to experiment and share their feedback. It’s wise to familiarize yourself with the tools before taking the final leap.

7. Integrations

Calendar scheduling tools are pretty useful on their own. However, third party integration can increase their functionality and effectiveness multiple times. Since most of these integrations are in-built, you don’t have to spend extra dollars to be able to use them.

When choosing a calendar scheduling software, make sure it has the following integrations:

  1. External calendars: You want your scheduling tool to sync the other calendars you use - such as your Google Calendar or Outlook Calendar or iCal. So look out for an app that integrates the mainstream calendars.
  2. Zoom - A lot of meetings today are conducted online. Zoom is the most widely used application for this purpose. Your work will become much easier with a Zoom integration.
  3. Slack - This will simplify your communication process. You can use Slack to send instant messages to your team and notify them about sudden meetings by sharing meeting links easily.
  4. Payment apps - Make sure your calendar scheduling tool has PayPal, Stripe or other payment options integrated. It will help you integrate online payment into your system to ensure you get paid faster.
  5. Zapier - This super tool will allow you to add any other apps you want to into your scheduling software, and expand its range of functions by a wide margin!

8. How To Choose the Best Software?

A calendar scheduling app has many features. With integrations, you can expand its functionality even further. However, countless integrations and advanced features might not be what you need. To find the best tool for yourself, begin by assessing your need.

Some calendar scheduling apps have advanced features like Salesforce, geared primarily toward sales teams. Some have functionalities for the recruitment process. However, if you do not need these features, don’t base your decisions on their availability.

Before you make your final decision, make sure you know what you’re looking for. Next, try out a few options. As we explained before, free trials and demos make this part easy. Compare the features and pricing plans before you shortlist a few tools. Explore them for a few weeks and then choose the tool you really need.

9 - What is This Software Not a Good Fit For?

While calendar scheduling software has many added functionalities, know that its core feature is to help your appointment and booking system.

Most calendar scheduling apps have CRM and sales tools, meant to generate leads and drive your sales and marketing operations. However, that’s not the main function of the app. Likewise, a calendar scheduling app might have ATS and recruiting tools integrated. However, we do not recommend using it exclusively for your hiring processes.

It might leave a lot to be desired if you use it specifically for the purpose of managing the sales or hiring end of your operations. It’s great that you have additional tools available at the same price, but be aware of their limited capabilities. To cater to the full range of needs other than scheduling, we suggest you look for apps made for the specific purpose.

10. How to Get the Most Value from Calendar Scheduling Software

Here are some ways you can optimize your use of calendar scheduling app and make the most from them:

A. Enable Online Payment

Make the payment process easier for your clients. Provide them the ease of paying at the same time as they book an appointment. So make sure you use the integrated payment processors to collect online payment and conduct secure transactions with your customers.

B. Use Smart Alerts and Reminders

Scheduling apps allow you to set text or email reminders. Make sure you enable this feature. You can also personalize the message to your customer and make them feel more valued. Shoot off the reminder so your clients don’t miss scheduled meetings.

C. Standardize Your Scheduling System

This is important for branding purposes. You can use specific templates for various types of appointments. Introduce uniformity into your scheduling system and have creative control over it.

D. Leverage the Power of Analytics

This added capability of calendar scheduling apps will allow you insights into the success of your techniques. Find out how effective your processes are in terms of converting leads into potential customers. You can use the data to make better business decisions.

E. Automate the Process

The top reason for using a scheduling solution is to automate your manual processes to remove lags and errors. So make sure you use the full capabilities that a tool offers and automate your scheduling system. Pick an app with a user-friendly UX, is cost-effective and per your needs. This is how you can get the best value for your money.

13. FAQ

Are you wondering if you really need a calendar scheduling tool? Well, the short answer is yes. The app can simplify your business processes at an affordable rate so why not try it out? Let's answer some of the most common queries that you, as a potential user, might have:

A. Are Calendar Scheduling Tools Affordable?

Generally, calendar scheduling tools are quite pocket friendly. Some of them offer basic plans free of cost. The premium or advanced plans have a monthly fee against a number of users. Also, if you choose the yearly payment plan, you will get some discounts as well. The plans start from as low as $8 a month with enough features to cater to your business. Since several plans are available, you can choose what best fits your needs.

B. Do Calendar Scheduling Tools Work for Large Companies?

If you’re a large organization, you can get customized plans at a custom quote. As we discussed earlier, calendar scheduling tools are scalable, meaning you can always upgrade to advanced plans if you’re willing to pay the added cost. This eliminates the need to switch from app to app as your business grows and your needs change. You can simply upgrade to a different plan and get your hands on more features. There’s no added time investment required to re-learn the tool, which is an undeniable benefit.

C. Are Calendar Scheduling Tools Really Effective?

Yes, they are! You only have to read reviews from various businesses to know the success calendar scheduling tools. The demand is high, which is why you have so many options to choose from in the market. You can use the tool for automating your work process, cut down on costs, and save time. The software offers enough benefits to make it a sound long-term investment.

D. Will I Need a Mobile App Version?

Mobile app counterparts of calendar scheduling apps have proven to be really convenient. You only need access to your phone and a sound internet connection and your entire schedule is available for your viewing and editing purpose, no matter where you are. Plus, the mobile apps are available at no added cost. So get your hands on them and use them as needed. They only offer benefits and no drawbacks.

Part B - Individual Product Overview

Now that you know the ways in which a calendar scheduling app can make your life easy, let’s dive deeper. Read our in-depth review of the Top 10 calendar scheduling solutions and explore their features along with price plans so you can make an informed decision.


1. Sprintful

Sprintful is a calendar scheduling solution best suited for small businesses and startups. The tool gives you access to advance calendar management and scheduling features from the get-go and doesn’t restrict useful features to high-tier subscription plans.

With Sprintful, you can create a custom booking page with your logo and empower clients to make reservations via self-scheduling. In addition, Sprintful ensures optimal utilization of your resource capacity by sending automated alerts, reminders, and status updates to ensure that no appointments are missed. Here’s a glimpse into Sprintful’s features and price plans.

Price Plans

  • Free Trial
  • Basic Plan - $9.0 per month
  • Professional Plan - $19 per month
  • Business Plan - $49.0 per month
  • Enterprise Plan - (100+ users) By Quote

Features

Top Three Features

Sprintful’s top three features include:

1. Branding

Sprintful has deep customization features that allow you to use your own brand’s logo, theme and colors. You can also use your own domain name, customize URLs and set custom messages in the multiple languages available. Simply sign up and start customizing your booking page to match your brand's image for a smooth client experience.

2. Customized Booking Form

Sprintful offers customizable booking forms using which you can set fields per your requirements and collect client details as needed. You can set URL query strings to auto populate fields, download the booking forms and receive attachments from clients as well.

3. Group Meetings

With Sprintful, you can create unique links for group sessions. Give your clients several time slots as options so they can select one per their convenience. Also, let them view the number of seats available so they can decide in time and update you.
Pros

A flexible calendar scheduling solution with customization at an affordable price point.

Cons

Nothing! But, we’re biased.

Integrations

Sprintful has the following useful integrations:

  • Google Calendar
  • Outlook Calendar
  • Google Meet
  • Zoom
  • Slack
  • Microsoft Teams
  • Custom Domain
  • Zapier

Customer Support Options

  • Email/Help Desk
  • Blog
  • Knowledge Base

Product Screenshots

Support Platforms

  • Web
  • Desktop

Bottom Line

Sprintful places you in full control of your scheduling system. It automates the entire process, gives you customization features, and simplifies things like never before. Give it a try - just avail yourself of the free trial! - and discover its many benefits on your own today.

2. Calendly

Calendly is a calendar scheduling software that facilitates companies to organize meetings with clients or within the organization. The tool supports integrations with Google Calendar and Office 365 - enabling users to manage schedules to the best of their capacity. This calendar scheduling software automatically marks booked slots in your calendar and sends confirmation emails to all attendees.

The tool also sends real-time alerts and notifications - minimizing the scheduling conflicts and no-shows. Calendly makes it easier for you to manage your availability and set preferences for seamless schedule management. Have a look at its features and price plans.

Price Plans

  • Free Trial
  • Basic - $0.0 per month - 1 user
  • Premium - $10.0 per month - 1 user
  • Pro - $15.0 per month - 1 user
  • Enterprise - Ask for price

Features

  • Calendar management
  • Appointment scheduling
  • Availability management
  • Meeting management
  • Event scheduling
  • Activity tracking
  • Real-time calendar sync
  • Access permissions
  • Alerts and reminder system
  • Booking confirmations and reminders
  • Custom branding
  • Multi-account login
  • Reporting and analytics
  • Mobile access
  • Web forms
  • Third-party integrations

Top Three Features

Calendly’s top three features include:

1. Custom Meetings

Calendly helps you decide the specifics of a meeting right down to the smallest detail. You can empower your clients to choose the time period and the location. It’s scheduling made easy and quick.

2. Smart Reminders

With Calendly, you can send smart confirmation and reminder emails and texts to your clients before the meeting. This prevents no shows and minimizes cancellations effectively, and improves overall customer experience.

3. Standardized Scheduling

Calendly helps you standardize your scheduling system. You can use the round robin method to offer meetings to your clients. You can also choose the first-available option and allow meetings per the availability and convenience of your team members.

Pros

Offers a variety of features and solutions.

Cons

Calendar sync causes problems at times, especially with Outlook, and customer support is a bit sluggish.

Integrations

Calendly has the following useful integrations:

  • Google Calendar
  • Outlook Desktop
  • iCloud
  • Zoom
  • Slack
  • Salesforce
  • Hubspot
  • PayPal
  • Stripe
  • Microsoft Teams
  • Custom Domain
  • Zapier

Average Rating from Top 3 Software Directories

Calendly’s average rating, according to the top three software directories, stands at 4.6.

Testimonials

Customer Support Options

  • Email/Help Desk
  • Chat
  • Knowledge Base
  • FAQs/Forum

Product Screenshots

Support Platforms

  • Web
  • iPhone/iPad

Bottom Line

Calendly has multiple scheduling features available at an affordable rate. Try out the app to discover its compatibility with your needs and make an informed decision!

3. SimplyBook.Me

SimplyBook.me offers a wide range of features to small businesses - allowing them to manage their calendar and schedule appointments for multiple locations simultaneously. With SimplyBook.me, you can create your custom booking site and manage your schedule seamlessly online.

The tool comes with a self-scheduling feature - enabling users to cancel, reschedule, or rebook appointments online. The schedule statuses are updated in real-time - ensuring maximum efficiency and resource capacity utilization at an optimal level. Have a look at the pricing information followed by features and things you should consider.

Price Plans

  • Free Trial
  • Free - $0.0 per month - 5 users
  • Basic plan - $9.99 per month - 15 user
  • Standard plan - $29.99 per month - 25 user
  • Premium plan - $50.00 per month - 50 user

Features

  • Online scheduling
  • Calendar management
  • Alerts and notifications
  • Access permissions
  • Activity dashboard
  • Customizable reports
  • Directory listing
  • Mobile access
  • Admin and client app
  • Reporting and analytics
  • API integrations
  • Custom branding
  • Search filter

Top Three Features

SimplyBook.me’s top three features include:

1. Set Your Availability

SimplyBook.me lets you set your availability so your customers can view it and get their appointments accordingly. It saves you time and hassle.

2. 24/7 Bookings

Your clients can book meetings with you no matter what time of the day. This would not be possible with a manual system where the availability of a personnel would be necessary to schedule appointments.

3 . Facebook and Instagram Integration

With SimplyBook.me, you can accept appointments directly on your social media platforms such as your Instagram profile and Facebook page. The app lets you set a ‘book now’ option and makes it easy for people to find you online and book your services.

Pros

Self-scheduling and booking cancellation capabilities.

Cons

Users may at times encounter a glitch - not allowing them to book appointments.

Integrations

SimplyBook.me has the following useful integrations:

  • Google Calendar
  • Facebook for Business
  • Google Maps
  • Remo
  • WordPress
  • Zoom
  • Instagram
  • Microsoft Teams
  • Google Analytics
  • PayPal
  • Stripe
  • Zapier

Average Rating from Top 3 Software Directories

SimplyBookMe’s average rating, according to the top three software directories, stands at 4.5.

Testimonials

Customer Support Options

  • Email/Help Desk
  • FAQs/Forum
  • Knowledge Base
  • 24/7 (Live Rep)
  • Chat

Product Screenshots

Support Platforms

  • Web
  • Android
  • iPhone/iPad

Bottom Line

SimplyBookMe has many helpful features for businesses of all types, but it especially caters to the needs of service-oriented businesses. Use the app if you want to give your clients a modern and fast scheduling experience.

4. 10to8

10to8 is a feature-rich calendar scheduling app with a 2-way chat feature to facilitate collaboration and automated reminders and notification system to reduce no-shows. With 10to8, you can schedule reservations manually or set the process on autopilot - enabling users or clients to make self reservations online.

10to8 comes with a basic reporting feature, over 1500 Zapier integrations, and 2-way calendar sync with Google Calendar, iCal, Outlook, Office 365, and more. Here’s a glimpse of the features offered, along with price plan information.

Price Plans

  • Free Trial
  • Free - $0.0 per month - 2 users
  • Basic - $9.6 per month - 2 user
  • Grow - $20.0 per month - 3 user
  • Bigger Business - $40.0 per month - 6 user
  • Enterprise - Ask for price

Features

  • Calendar management
  • Booking management
  • Contact management
  • Automated scheduling
  • Self-scheduling
  • No-show tracking
  • Search capabilities
  • Activity Tracking
  • Real-time alerts and booking reminder
  • Audit trail
  • Access permissions
  • Web forms
  • Custom branding
  • Mobile app
  • Reporting and analytics

Top Three Features

10to8’s top three features include:

1. Professional Reminders

With 10to8, you can send automated custom messages to your clients. Not only that but you can also send emails straight from your calendar. Also, give your clients the option to reply to the reminders, or request reschedule or cancellation.

2. Online Bookings and Payments

10to8 simplifies the online booking option. It gives you full control over when you accept bookings. Plus, it integrates online payments so your clients can book their appointment and pay for it at the same time.

3. Calendar Sync

The app is cloud-based and syncs all your calendars in real-time. So any addition or edit made to your schedule by your clients or staff is registered automatically on all your screens.

Pros

Feature-rich solution with a user-friendly interface.

Cons

Setting things up at the beginning can be a bit tedious and time-consuming. And, sometimes, there are delayed reservations caused by a glitch.

Integrations

10to8 has the following useful integrations:

  • Google Drive
  • Mailchimp
  • Gmail
  • Slack
  • Pipedrive
  • Instagram
  • Zendesk
  • Weebly
  • Xero
  • LinkedIn for Business
  • Twitter
  • Zapier

Average Rating from Top 3 Software Directories

10to8’s average rating, according to the top three software directories, stands at 4.6.

Testimonials

Customer Support Options

  • Knowledge Base
  • FAQs/Forum
  • Phone Support
  • Email/Help Desk
  • Chat

Product Screenshots

Support Platforms

  • Web
  • Android

Bottom Line

10to8 offers very useful features, even in its Forever Free Plan! You can use it easily no matter what your business needs are and upgrade plans as your requirements change and grow.

5. Acuity Scheduling

Take control of your time and calendar with automated appointment scheduling and real-time calendar sync and availability check. Acuity Scheduling is an easy-to-use calendar scheduling software for small to medium-sized businesses, startups, freelancers, solopreneurs, and consultants.

The tool facilitates you with various solutions that enable you to schedule appointments, meetings, events, work shifts, and more. Here are some of the features offered by Acuity Scheduling, along with its pricing information.

Price Plans

  • Free Trial
  • Emerging - $15.0 per month - 1 user
  • Growing - $25.0 per month - 6 user
  • Powerhouse - $50.0 per month - 36 users

Features

  • Calendar scheduling
  • Calendar management
  • Appointment scheduling
  • Event scheduling and management
  • Capacity management
  • Real-time alerts and notifications
  • Availability management
  • Branch optimization
  • Calendar sync
  • Custom branding
  • Email invitations and reminders
  • Multi-location
  • Multi-user access
  • Reporting and analytics
  • Third-party integrations
  • Mobile app

Top Three Features

Acuity Scheduling’s top three features include:

1. Share Your Calendars

Using Acuity Scheduling, you can share your calendar easily with your clients - and not just on your website but also on your Facebook and Instagram. It will help customers book appointments with you easily no matter where they are.

2 . More Than Appointments

With Acuity Scheduling, you can offer more than just appointments to your clients. You can offer gift certificates, memberships, packages and group sessions. It improves your customer service exponentially, leading to happy and returning clients.  

3. Video Conferencing

Acuity Scheduling comes with powerful video conferencing integrations. This means you can meet your clients anywhere and at any time, per your convenience. There’s no need to delay or cancel appointments just because someone can’t show up physically for a meeting!

Pros

Easy to get things started with a simple user interface.

Cons

At times it allows reservations even though you’re booked or have appointments turned off.

Integrations

Acuity Scheduling has the following useful integrations:

  • Google Workspace
  • WordPress
  • Zoom Meetings
  • Google Forms
  • Google Meeting
  • GoToMeeting
  • Shopify
  • Microsoft 365
  • PayPal
  • Stripe
  • Zapier

Average Rating from Top 3 Software Directories

Acuity Scheduling’s average rating, according to the top three software directories, stands at 4.7.

Testimonials

Customer Support Options

  • FAQs/Forum
  • Email/Help Desk
  • Knowledge Base
  • Chat

Product Screenshots

Support Platforms

  • Web
  • Android
  • iPhone/iPad

Bottom Line

Acuity Scheduling works like a personal assistant. It streamlines your booking process, improves customer experience and boosts your profitability. Explore it to find out whether the tool is for you or not.

6 . Appointy

Appointy is one of the renowned online solutions when it comes to calendar scheduling. The tool facilitates you with a variety of features along with customization options that may vary with each subscription. As a result, it’s a feasible solution for small businesses and growing teams - facilitating them with online scheduling, calendar management, multi-login, and multi-location capabilities.

Here’s a glimpse into Appointy features and price plans.

Price Plans

  • Free Trial
  • Free Plan - $0.0 per month - 1 user
  • Growth Plan - $29.99 per month - 1 user
  • Professional Plan - $59.99 per month - 5 users
  • Enterprise Plan - $99.99 per month - 10 users - 2 locations

Features

  • Calendar scheduling
  • Website integration
  • External integrations
  • Automatic reminders
  • Mobile app
  • Live chat and email customer support
  • Customization
  • Google Calendar & iCal sync
  • Multi-login
  • Multi-location
  • Resource scheduling
  • White labeling

Top Three Features

Appointy’s top three features include:

1. Self Scheduling

With Appointy, your clients can decide when and who to book. They can select from the list of available employees and book a slot with you easily.

2. Easy Access

Appointy has a very snazzy mobile app. It runs well on your desktop but is also easily accessible on your iPhone, iPad or android phone. You can view your schedule and stay on top of your work no matter where you are.

3. Inbuilt Marketing Tools

You can build your clientele easily using Appointy’s inbuilt marketing tools such as email marketing. You can also use the app to offer discounts and deals. Promote it on various social media platforms easily to attract more customers.

Pros

It offers a free version for small teams that want to try it out before investing.

Cons

The user interface is a bit cranky.

Integrations

Appointy has the following useful integrations:

Average Rating from Top 3 Software Directories

Appointy’s average rating, according to the top three software directories, stands at 4.7.

Testimonials

Customer Support Options

  • FAQs/Forum
  • Phone Support
  • Email/Help Desk
  • Knowledge Base
  • 24/7 (Live rep)

Product Screenshots

Support Platforms

  • Web
  • Android
  • iPhone/iPad

Bottom Line

Appointy is a simple but highly functional scheduling tool. Use it to streamline and upgrade your scheduling system and save both time and money.

7. Appointment

Appointment is an online platform that facilitates you with calendar scheduling and appointment booking capabilities. Appointment comes with multi-login features and helps you manage multiple locations simultaneously. Appointment takes your security very seriously and provides you with SSL encryption for secure scheduling. You can also manage permissions - specifying role-based access to respective information.

Appointment comes with powerful integrations and API capabilities and automated reminders and waitlist features to make calendar scheduling seamless. Here are some of the features offered by Appointment along with pricing information.

Price Plans

  • Free Trial
  • Bronze - $29.0 per month - user info not disclosed
  • Silver - $39.0 per month - user info not disclosed
  • Gold - $49.0 per month - user info not disclosed
  • Platinum - $74.0 per month - user info not disclosed

Features

  • Online scheduling
  • Automated reminders and waitlist
  • Calendar sync
  • Customization
  • API integrations
  • SSL encryption
  • Access permissions
  • Multi-locations
  • Reporting and analytics
  • Online payment systems

Top Three Features

Appointment’s top three features include:

1.Booking and Scheduling

Appointment helps you fill your calendar by providing easy ways to book meetings. Everything is done online so there is no miscommunication or delay. Your clients can schedule their slots, request reschedule or cancel their appointments online.

2. Multiple Locations

With Appointment.com, you can manage multiple bookings from various locations. If you run several offices in different locales, this app can come in handy to avoid cancellations, confusions and double bookings.

3. Secure and Reliable

Appointment provides you safe and secure channels to book appointments and conduct online payments. Your clients can rest easy because all the transactions are encrypted and completely secure.

Pros

Advanced security features along with reporting and analytics to comprehend appointment trends.

Cons

Limited bookings for the price.

Integrations

Appointment has the following useful integrations:

  • Google Calendar
  • Outlook Calendar
  • Gmail

Average Rating from Top 3 Software Directories

Appointment’s average rating, according to the top three software directories, stands at 4.5.

Customer Support Options

  • FAQs/Forum
  • Email/Help Desk
  • Knowledge Base

Product Screenshots

Support Platforms

  • Web
  • Android

Bottom Line

Appointment simplifies online scheduling. The app has a clean dashboard and straightforward features that your customers can use easily to make online bookings.

8. Appointedd

Appointedd is another calendar scheduling solution worth consideration by small businesses and teams. Appointedd is more than a mainstream scheduling solution for email marketing, SMS outreach, automated notifications, and powerful reporting capabilities. In addition, the tool facilitates you with multi-time zone and multi-language scheduling followed by two-way calendar sync.

The best part - you get to enjoy unlimited bookings with your subscription. Here’s a glimpse into the pricing and features offered by Appointedd.

Price Plans

  • Free Trial
  • Monthly plan - $20.0 per month - 1 user

Features

  • Online scheduling
  • Calendar management
  • API integrations
  • Alerts and notifications
  • Access permissions
  • Custom branding
  • Email marketing
  • Mobile access
  • Search filter
  • Third-party integrations

Top Three Features

Appointedd’s top three features include:

1. Global Scheduling

Appointedd offers multiple-time zone scheduling. This feature comes in handy if you have a large global team spread over multiple locations. You can use the app to manage clients and bookings from different time zones and cities easily.

2. Smart Communication

Appointedd has automatic notifications feature. So when a client makes a booking, they are sent automatic confirmation and reminder emails. This minimizes no shows and cancellations.

3. Calendar Sync

Appointedd comes integrated with all the mainstream calendars like Google Calendar and iCal. It syncs all your calendars and ensures there are no double bookings or conflicts in your schedule.

Pros

Unlimited bookings.

Cons

Lack of diversity in price plans.

Integrations

Appointedd has the following useful integrations:

  • Google Calendar
  • iCloud
  • Microsoft 365
  • Outlook
  • Weebly
  • Stripe
  • PayPal
  • Square Payments
  • Salesforce Sales Cloud
  • WordPress

Average Rating from Top 3 Software Directories

Appointedd’s average rating, according to the top three software directories, stands at 4.2.

Testimonials

Customer Support Options

Phone Support

  • Email/Help Desk
  • Chat
  • Knowledge Base
  • 24/7 (Live rep)

Product Screenshots

Support Platforms

  • Web
  • Android
  • iPhone/iPad

Bottom Line

Appointedd is a scalable app with rich features available at an affordable price. It works best for companies looking to expand and grow in the future.

9. Setmore

Setmore is an affordable calendar scheduling solution for small businesses - offering you a free plan to test the tool before investing in it. The tool allows you to manage your calendar and book appointments via a simple user interface with the option to scale. Manage your availability online and enable your clients to self-schedule appointments.

Setmore notifies your clients in real-time via automated booking reminders to ensure their availability. You can also share appointment status updates via your desktop or mobile device as Setmore is compatible with all leading devices and operating systems. Have a look at some of the features offered by Setmore along with its price plans.

Price Plans

  • Free - $0.0 per month - Up to 4 users
  • Premium - $12.0 per month - Up to 2 users
  • Pro - $9.0 per month - 3+ users

Features

  • Access permissions
  • Alerts and notifications
  • Calendar management
  • Real-time calendar sync
  • Calendar scheduling
  • Appointment scheduling
  • Automated scheduling
  • Confirmations and reminders
  • Custom branding
  • SMS and email alerts
  • Third-party integrations

Top Three Features

Setmore’s top three features include:

1. All-in-One Calendar

Setmore offers you an all-in-one calendar. You can enter your meetings and bookings in your schedule and easily view and edit it from various devices like your smartphone or web app. It’s fast and convenient.

2. Recurring Appointments

Got regular customers or recurring meetings on your schedule? There’s no need to make an entry or booking every single time an appointment is upcoming. Just use Setmore’s recurring appointment feature to set weekly, monthly or or any kind of recurring meetings.  

3. Staff Scheduling

Setmore lets you set staff login in place. Your staff members can have their own booking page. Consequently, they can set their availability and manage their own appointments. You can add more staff members as your team grows.

Pros

Offers a free plan that may come in handy for small businesses, especially startups.

Cons

Does not support multiple locations.

Integrations

Setmore has the following useful integrations:

  • Google Calendar
  • Slack
  • WordPress
  • Mailchimp
  • Wix
  • Google Analytics
  • Stripe
  • Instagram
  • Zapier

Average Rating from Top 3 Software Directories

Setmore’s average rating, according to the top three software directories, stands at 4.5.

Testimonials

Customer Support Options

  • Knowledge Base
  • FAQs/Forum
  • 24/7 (Live rep)
  • Email/Help Desk
  • Chat
  • Phone Support

Product Screenshots

Support Platforms

  • Web
  • Android
  • iPhone/iPad

Bottom Line

Setmore provides a modern calendar scheduling solution to your and your team’s needs. It’s features are especially useful if you’re looking to offer independent booking options to several team members under one single platform.

10. Bookafy

Bookafy is an online calendar scheduling and management solution best suited for small businesses. The tool enables you to book appointments, schedule events, organize meetings, and more. With Bookafy, you can empower your clients to make reservations with a self-scheduling feature and sync booking information automatically in your respective calendar.

Here’s a glimpse into what Bookafy has to offer, along with its pricing information.

Price Plans

  • Free Trial
  • Free - $0.0 per month - user info not available
  • Pro - $9.0 per month - user info not available
  • Pro+ - $13.0 per month - user info not available
  • Enterprise - Ask for price

Features

  • Third-party integrations
  • Access permissions
  • Automated alert system
  • Calendar scheduling
  • Calendar management
  • Automated scheduling
  • Appointment scheduling
  • Real-time calendar sync
  • Custom branding
  • Appointment reminders
  • Mobile access
  • Multi-location

Top Three Features

Bookafy’s top three features include:

1. Multiple Types of Meetings

Bookafy allows you to easily set various types of meetings - whether one on one sessions, recurring appointments, team meetings or large events.

2. Automatic Meetings

You can use Bookafy to set your meetings, add them to your calendar and conduct them easily online through multiple useful integrations such as Zoom and GoToMeeting. It’s a simple and hassle-free process.

3. Accept Payments

You can use Bookafy to accept payments from your clients at the same time as they book their appointments. The process is quick and secure.

Pros

A feature-rich solution with a free plan allows users to see if it’s best suited for them without investing.

Cons

Calendar integrations do not support iCal.

Integrations

Bookafy has the following useful integrations:

  • Google Calendar
  • Microsoft Outlook
  • Weebly
  • WordPress
  • Mailchimp
  • Zoom Meetings
  • GoToMeeting
  • Wix
  • Stripe
  • Zapier

Average Rating from Top 3 Software Directories

Bookafy’s average rating, according to the top three software directories, stands at 4.6.

Testimonials

Customer Support Options

  • FAQs/Forum
  • 24/7 (Live rep)
  • Email/Help Desk
  • Chat
  • Phone Support

Product Screenshots

Support Platforms

  • Web
  • Android

Bottom Line

Bookafy is a scheduling solution oriented to provide your customers with the best experience. They can book their slots with you easily. You, on the other hand, can upgrade quite easily as your operations grow as the app is scalable.

Part C - Table Comparison

Part D - Best of the Best (Top 3)

Sprintful

We recommend Sprintful to you as the app offers several rich features at a market competitive rate. Not only does the tool streamline and automate your scheduling process, but its added features also enable you to allow meetings per your convenience. The dashboard is highly customizable which is always a plus if you’re looking to implement your brand across all your business platforms seamlessly.

Calendly

Calendly is a professional tool that effectively eliminates the need for back and forth emails. You can use it to upgrade your scheduling system. In addition, it has great collaboration features and powerful integrations that enable you to tailor the app to your particular requirements.

Acuity Scheduling

Acuity Scheduling provides a modern solution to your scheduling needs. You can let your customers book slots with you by sharing your availability with them. The calendar integration is pretty good with this tool. It helps you ensure a booked schedule without the usual problems of conflicts or double bookings.  

Part E - Best Calendar Scheduling Software FAQ

1. What is the best calendar scheduling software for a small business that wants deep custom branding?

Sprintful is the best app for this requirement. As a small business, it’s advisable to prioritize solidifying your brand across all domains and platforms to provide your customers with a consistent consumer experience and remember your brand image. Sprintful helps you out in this regard by offering deep customization features designed to showcase your unique brand image.

2. What is the best calendar scheduling software for a small business that wants to scale up?

Calendly might be the best tool for you if you want to scale up. This scheduling solution offers no less than five pricing plans to suit various levels of business needs. As a freelancer, you can avail yourself of the basic plan that comes free of cost. However, as you look toward growing your operations and building a bigger team, this tool will accommodate you easily by offering such plans as Basic, Premium, Pro and Enterprise. You simply need to upgrade the plan by paying a higher fee. The various plans eliminate the need for you to switch apps in the future.

3. What is the best calendar scheduling software for a small business that operates from multiple locations?

Appointedd is the app you would want to try out if you have a global team or clientele. This tool comes with a multiple-timezone scheduling feature. The app helps you set your meetings seamlessly in various time zones and cities to effortlessly manage global clients and bookings.

4. What is the best calendar scheduling software for a small business that wants to implement the advanced round robin method?

Sprintful is the app for you. It has a built-in advanced round robin method of scheduling that allows you full control over your timetable. This comes particularly handy when you set events and want to control the number of attendees and manage the time slots per the convenience and availability of your staff.

Final Words

Calendar scheduling enables you to utilize your resource capacity at an optimal level. In this article, we reviewed and listed the top 10 calendar scheduling solutions for small businesses. The solutions are not listed in a specific ranking or a particular order. Instead, we have just recommended the best alternatives - making it easier for you to choose a solution that’s best suited for your needs.

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