8 Best Online Schedulers (2022 Reviewed & Ranked)

8 Best Online Schedulers (2022 Reviewed & Ranked)

Managing bookings can take up a lot of your valuable time and effort, especially if you’re depending on dated methods such as emails and phone calls. Fortunately, using online schedulers can help you streamline your communication and automate the entire process. Clients will have the ability to schedule their own meetings, reschedule, and cancel it without having to contact you.

While online schedulers vary in terms of functionality, here are the features that you should expect from the best online schedulers:

  1. Supports different booking page types to accommodate for different scheduling use cases (e.g. one-on-one, group, round robin for teams, etc.)
  2. Integrates with third-party tools and syncs with your calendar(s) to make sure that you’re never double booked.
  3. Supports flexible availability settings that can be customized as needed depending on your use case.
  4. The ability to customize your booking page and all communications.

1. Sprintful

Sprintful is the most flexible, comprehensive online scheduler for professionals, SMEs, and enterprises. Individuals and teams of all sizes in various industries use Sprintful including banking, academic institutes, recruiters, real estate, and more.

Booking page types (event types)

Sprintful supports one-on-one meetings, group sessions, and multiple round robin pooling strategies (flexible, strict, and prioritized assignment). Additionally, team directory and mutual team availability are supported.

 

Integrations & Calendar Sync

  • Video Conferencing: Zoom, Google Meet, and Microsoft Teams.
  • Payments: Stripe.
  • Other: Zapier, Slack, Salesforce, and Webhooks.
  • Calendar Sync: Google Calendar, Microsoft Exchange, Outlook, and Office 365.

 

Features & Customizations

  • Customize your booking page with your brand logo, colors, and messaging.
  • Use custom CSS for maximum appearance control.
  • Integrate your own custom domain name.
  • Send custom notifications on bookings, reminders, and cancellations via email and SMS.

Pricing

Trial: 7 days

Basic: $9/user/month

Professional: $19/user/month

Business: $49/user/month

Enterprise: custom price

2. Calendly

Calendly is easy-to-use and is arguably one of the most popular online schedulers. It is used by organizations in various industries including recruiters, teachers,customer success, and sales teams.

Booking page types (event types)

Calendly supports one-on-one meetings, group events, round robin (optimized for availability or equal distribution), and collective scheduling (show slots where all team members are available).

 

Integrations & Calendar Sync

  • Video Conferencing: Zoom, Google Meet, Microsoft Teams, Webex, and more.
  • Payments: PayPal, and Stripe.
  • Other: Zapier, Slack, Salesforce, HubSpot, and more.
  • Calendar Sync: Google Calendar, Microsoft Exchange, Outlook, Office 365, and iCloud.

 

Features & Customizations

  • Add your brand logo/avatar to your booking page.
  • Set caps on meetings, set minimum scheduling notice, and add buffers between appointments.
  • Send confirmations and reminders via email or SMS.
  • Paste your availability into your emails.

Pricing

Trial: 14 days

Billing options: monthly and annual options

Basic: $0 / user / month

Essentials: $10 / user / month

Professional: $15 / user / month

Teams: $20 / user / month

Enterprise: custom pricing

3. Acuity Scheduling

A Squarespace company, Acuity Scheduling is a popular online scheduler for service-based businesses that require payment upon bookings such as clinics, salons, and yoga studios.

Booking page types (event types)

Acuity Scheduling supports one-on-one meetings, group classes, and pooling availability (round robin and priority).

 

Integrations & Calendar Sync

  • Video Conferencing: Zoom, Google Meet, GoToMeeting, and Join.me
  • Payments: PayPal, Square, and Stripe.
  • Other: Zapier, Salesforce, MailChimp, and more.
  • Calendar Sync: Google Calendar, Outlook, Microsoft Exchange, Office 365, and iCloud.

 

Features & Customizations

  • Customize your booking page with your brand logo and colors.
  • Send confirmation, reminder, and follow-up emails.
  • Offer vouchers and discount coupons.
  • Manually confirm appointments.
  • Limit number of appointments per day.

Pricing

Trial: 7 days

Billing options: monthly and annual options

Emerging: $15 / month

Growing: $25 / month

Powerhouse: $50 / month

4. 10to8

10to8 is a top choice online scheduler for larger teams in various industries including higher education, financial services, healthcare, and retail.

Booking page types (event types)

10to8 supports one-on-one meetings, group bookings, and round robin for teams.

 

Integrations & Calendar Sync

  • Video Conferencing: Zoom and Microsoft Teams.
  • Payments: PayPal and Stripe.
  • Other: Slack, Salesforce, MailChimp, and more.
  • Calendar Sync: Google Calendar, Outlook, Microsoft Exchange, Office 365, and iCloud.

 

Features & Customizations

  • Customize your booking page with your brand logo.
  • Communicate with your clients using 2-way chat.
  • Send email and SMS reminders.
  • Automatically or manually approve appointments.
  • Run regular reports to view data by staff member, service or customer.

Pricing

Trial: 30-day trial

Billing: monthly and annual

Small Business: $0 / 2 users / month with limited features

Basic: $12 / 2 users / month

Grow: $25 / 3 users / month

Bigger Business: $50 / 6 users / month

Enterprise: custom price

5. ScheduleOnce

ScheduleOnce is an online scheduler that connects leads and prospects with the right people in your team. It is used by organizations in multiple industries including consulting, healthcare, and coaching.

Booking page types (event types)

ScheduleOnce supports one-on-one meetings, group sessions, and panel meetings. Additionally, multiple resource pool distribution methods are supported (round robin, pooled availability, and pooled availability with priority).

 

Integrations & Calendar Sync

  • Video Conferencing: Zoom, Google Meet, Microsoft Teams, and more.
  • Payments: PayPal.
  • Other: Zapier, Salesforce, MailChimp, and more.
  • Calendar Sync: Google Calendar, Outlook, Microsoft Exchange, Office 365, and iCloud.

 

Features & Customizations

  • Customize your booking page with your logo, fonts, colors, and more.
  • Send custom email and SMS notifications.
  • Set workload rules for your team by defining daily or weekly limits for appointments.
  • Analyze customer meetings and track your team’s performance.

Pricing

Billing: monthly and annual

Starter: $0 / 3 users / month

Growth: $12 / user / month

Enterprise: custom price

6. YouCanBook.me

YouCanBook.me is a simple online scheduler for teams of all sizes. It is used by businesses in several industries including sales, recruitment, and customer success.

Booking page types (event types)

YouCanBook.me supports one-on-one bookings, group meetings, pooled availability, mutual availability, and team member selection for teams.

Integrations & Calendar Sync

  • Video Conferencing: Zoom, Google Meet, and Microsoft Teams.
  • Payments: Stripe.
  • Other: Zapier, Slack, MailChimp, and more.
  • Calendar Sync: Google Calendar, Outlook, and Office 365.

 

Features & Customizations

  • Customize you booking page with your brand logo and colors.
  • Send customized email and SMS notifications (confirmations,reminders, and follow-ups).
  • Tentative bookings is supported where you can approve or decline bookings.
  • You can password protect your booking page.

Pricing

Trial: 14 days

Billing options: monthly and annual options

Free: $0 with limited features

Paid: $10 / calendar / month

7. Setmore

Setmore is a simple online scheduler best for service-based businesses in diverse industries including beauty, wellbeing, healthcare, and professional services.

Booking page types (event types)

Setmore supports one-on-one bookings, group sessions, and staff calendars.

Integrations & Calendar Sync

  • Video Conferencing: Zoom, Google Meet, and Teleport.video.
  • Payments: PayPal, Stripe, and Square.
  • Other: Zapier, Salesforce, MailChimp, Slack, and more.
  • Calendar Sync: Google Calendar and Office 365.

Features & Customizations

  • Customize your booking page with your logo, colors, and Instagram feed.
  • Display reviews from customers to encourage new bookings.
  • Send customized notifications.
  • Available to download as an iOS and Android app.

Pricing

Billing: monthly and annual

Free: $0 / user / month with limited features

Premium: $12 / user / month

Pro: $9 / user / month

8. SimplyMeet.me

SimplyMeet.me is a simple appointment scheduling solution for both individuals and teams in various industries including sales, marketing, HR, and education.

Booking page types (event types)

SimplyMeet.me supports one on one meetings, round robin meetings, and teams support page (listing all team members).

Integrations & Calendar Sync

  • Video Conferencing: Zoom, Google Meet, Microsoft Teams, and more.
  • Payments: Stripe and SimplyPay.
  • Other: Zapier, Slack, Mailchimp, and more.
  • Calendar Sync: Google Calendar, Outlook, iCloud, and more.

Features & Customizations

  • Customize your scheduling page with your logo and colors.
  • Send customized email confirmations and reminders.
  • Invite more users to already scheduled meetings.
  • Custom domain name is supported.

Pricing

Billing: monthly and annual

Individuals: $0 / month

Professional: $11.99 / user / month

Enterprise: custom pricing

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