The 11 Best Recruiting Tools (Reviewed & Ranked 2023)

The 11 Best Recruiting Tools (Reviewed & Ranked 2023)

As a recruiter, you know first hand that the hiring process is becoming more competitive and can get expensive. Hiring an employee can take weeks or even months, and during the hiring process you need to stay in contact with the candidate and keep them updated on their progress within the hiring pipeline. Fortunately, with the right recruitment tools, you can save time, simplify the process, and increase your overall productivity.

Here are the best recruiting tools for 2021:

  1. Scheduling Tool
  2. Job Description Tools
  3. Job Aggregator Tools
  4. Applicant Tracking Systems
  5. Project Management Tools
  6. Onboarding Tools

Scheduling Tool

Most recruiters agree that scheduling interviews is one of the most frustrating parts of the recruiting process. Using an online scheduling tool allows you to communicate your availability while letting candidates manage the booking on their own - automating the process and saving you lots of time!


Sprintful is an easy-to-use, flexible, and comprehensive scheduling solution for professionals. Sprintful’s features meet the needs of recruitment professionals, making it the perfect choice at an affordable price. Some of the features include:

Simply share your calendar link with candidates and wait for them to pick a time slot that works for everyone involved. Sprintful is mobile-optimized, so candidates can easily book, cancel, and reschedule from their mobile device.

Feel free to test it out. It comes with a free 7-days trial, no credit card required.

If you would like to explore more scheduling tool options, check out this blog post that compares the best time scheduling tools for easy appointment booking.

Job Description Tools

Writing a job description sounds like an easy task. However, occasionally job descriptions might be the “first impression” a potential candidate has with your employer brand. So it is important to make sure that you’re using the right wording that best reflects the company's values and culture.


Textio is an augmented writing software that helps businesses enhance documentation by highlighting errors, suggesting better wording, and make sure you stay on-brand. Textio uses data gathered from global companies and industries to find language patterns that have specific results. By using Textio, you’ll be able to write perfect job descriptions that will ultimately yield high quality candidates that are right for the role.

Gender Decoder

Gender Decoder is a website that checks whether a job ad is masculine or feminine-leaning based on the wording. Therefore, it helps you reduce subtle bias in your writing to ensure your job posts appeal to the write candidate.

Job Aggregator Tools

Job Aggregators are search engines used by recruiters to post job openings and are an important resource for job seekers to find the right job.

LinkedIn Recruiter

LinkedIn Recruiter is all-encompassing hiring platform that helps recruiters find and engage the right candidates while making smart decisions with LinkedIn’s data and insights. Set up your employer’s career page and build your brand, promote jobs using targeted ads, and easily reach out to qualified candidates.


Indeed is a worldwide employment search engine for job listings. It is available in over 60 countries and 28 languages. According to a study by SilkRoad, Indeed is the #1 source of external hire for employers. As a recruiter, Indeed gives you access to the best talent in every field with over 250 million people visiting the website every month. With Indeed, simply build your job post, find quality applicants, organize your candidates, and verify their skills and abilities. Indeed’s tools help you source, screen and hire faster.

Applicant Tracking Systems

Using an Applicant Tracking System (ATS) will help streamline your recruitment process, especially if you’re dealing with multiple job applications a week. ATS are used by companies of all sizes to attract job seekers, communicate with candidates, and filter applications based on given criteria such as skills, years of experience, and keywords.

Workday Recruiting

According to a study by ongig, Workday is currently the #1 ATS used by Fortune 500 companies. It is an end-to-end talent acquisitions application that helps you find, share, engage, and select the best candidates for your organization. Workday allows you to streamline the recruiting process with the entire hiring team in a transparent and collaborative way.


iCIMS’ applicant tracking system gives you the power to create better candidate experiences, streamline your HR process, and hire the right people. iCIMS empowers you with automated job postings at scale, data tracking, grow your applicant pool, and help you make decisions based on data.

Project Management Tools

After finding potential candidates, your role as a recruiter includes managing interviews, candidate screening, and a number of different tasks. Using project management tools will help you stay organized and increase your productivity and efficiency.


Trello is a web-based collaboration tool that enables you to visually organize your tasks. Since the hiring team usually involves many team members including recruiters and hiring managers. Trello enables you to create boards, manage, organize, and assign tasks to yourself and other team members. As a team, everyone can monitor at which stage each hiring process is at.


Kissflow project is an easy-to-use project management tool that is a great choice for all types of organizations. You can plan tasks, set priorities, and assign responsibilities to other team members. Kissflow allows you to centralize all your communication by sharing documents and files in a central hub.

Onboarding Tools

The final step of the hiring process and one of the most important parts of the candidate experience is onboarding. Using onboarding tools will help you save time, streamline the onboarding process, and ensure you give new hires a good experience.


Ultipro is a human capital management solution that supports most organizational needs including HR, payroll, talent management, and onboarding.

UltiPro Onboarding delivers personalized, collaborative solutions that help build stronger relationships, reduce early terminations, empower new hires to complete important tasks, and relieve any causes for stress early on in the employment cycle.

With UltiPro, onboarding is seamless, saves time, paperless, and doesn’t require manual data entry by admins.


BambooHR is a cloud-based company that helps small and medium businesses track and manage essential employee information in a personalized Human Resources Information System (HRIS). An effective onboarding program is crucial to retaining new hires. BambooHR Onboarding helps you keep new hires with a structured onboarding process that keeps them engaged throughout the onboarding process. Some of the features included are onboarding checklists that trigger automatic reminders, custom new hire packets, and electronic signatures.


Even though the recruitment process is long, technology can make it more efficient. Using the recommended tools above will help make your job easier, boost your productivity, and achieve hiring success.

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