Top 7 Essential Tools For Freelancers and Consultants

In the ever-evolving landscape of freelance businesses and independent consultants, staying ahead of the competition and managing multiple projects efficiently is crucial for sustained success. Fortunately, the advent of technology has brought forth many tools designed to empower freelancers and consultants in their day-to-day operations. These tools have revolutionized how professionals in these fields operate, from project management and communication to finance and productivity.

This article will delve into the top 7 best tools that have become invaluable assets for freelance businesses and consultants. Whether you are a seasoned freelancer or just starting your journey as an independent consultant, these tools will enhance your workflow, boost productivity, and ensure seamless collaboration with clients and team members.

From organizing projects and optimizing time management to streamlining client communication and handling finances, the featured tools have been carefully curated to meet the unique demands of freelance businesses and consultants in the digital era. By leveraging these tools, professionals can easily navigate complex projects, foster better client relationships, and ultimately achieve their business objectives.

Why Do Freelancers Require Additional Software For Their Work?

Freelancers require additional software for several reasons.

Specialized Tools

Depending on their field of work, freelancers often need specialized software to perform specific tasks efficiently. For example, a freelance designer requires graphic design software, a freelance writer may need special writing tools like word processing software, and a freelance web developer relies on special development tools. Specialized tools provide the necessary features and functionalities tailored to freelancers' work requirements.

Enhanced Productivity

Additional software can significantly enhance freelancers' productivity by automating repetitive tasks, providing templates and presets, and offering shortcuts or workflow optimizations. These tools can help freelancers streamline their work processes, save time, and complete projects more efficiently.

Collaboration And Communication

Freelancers often collaborate with clients, team members, or other freelancers on projects. Software tools for communication and collaboration, such as project management platforms, messaging apps, and file-sharing tools, enable seamless communication, file-sharing, and real-time collaboration. These tools help freelancers coordinate efforts, receive feedback, and stay in sync with their clients or team members.

Project Management And Organization

Freelancers typically handle multiple projects simultaneously, and keeping track of deadlines, tasks, and project details can be challenging. Project management and organization software help freelancers stay organized, manage project timelines, allocate resources, and track progress. These tools provide a centralized hub for project-related information, enabling freelancers to prioritize tasks, manage workflows, and ensure timely project delivery.

Client Management And Communication

Freelancers often need software to manage their client relationships effectively. Customer relationship management (CRM) software and email marketing tools help freelancers maintain client databases, track interactions, and streamline communication. These tools can automate client onboarding, proposal generation, and invoicing processes, enabling freelancers to focus on delivering quality work.

Financial Management

Freelancers need software to manage their finances efficiently, including invoicing, expense tracking, and accounting. Accounting software tailored to freelancers' needs can simplify bookkeeping, generate professional invoices, track income and expenses, and provide financial reports. These tools help freelancers stay organized, manage cash flow, and ensure accurate financial records.

Security And Data Protection

Special software may be necessary to ensure the security and protection of freelancers' sensitive information and client data. Antivirus software, encryption tools, and password management software help freelancers safeguard their work, protect against cyber threats, and maintain client confidentiality.

Freelancer Tools: Online Course & Coaching Placement Platform

For freelancers and consultants seeking to offer their own online courses or coaching programs, specialized software can provide essential management and administration tools. These features may include content creation and organization, enrollment and payment processing, communication and engagement with learners, and analytics to track performance and engagement metrics. By utilizing such software, professionals can efficiently manage and deliver their own educational offerings, expanding their reach and generating additional income streams.


Teachable is a learning management system (LMS) for freelance content creators. Whether you are an online educator, corporate trainer, professional consultant, coaching service provider, etc., Teachable allows you to create and sell your course online and establish a thriving educational business. With more than 100,000 creators making over $1 billion by providing various courses and training, you will succeed.

It is the best platform for freelancers and consultants who do not want to manage the technicalities like hosting, design, site maintenance, marketing integration, etc. Teachable supports various advanced tools to help you customize and market your training material and courses.

Teachable Details

Here is a list of Teachable features:

  • Activity dashboard
  • Asynchronous and blended learning
  • Content, assessment, learning, and course management
  • Customizable branding
  • Data import and export
  • Progress reports and tracking
  • Tests and assessments
  • Third-party integrations

Teachable offers interesting capabilities.

Teachable pricing

Teachable pricing plans:

  • Free - 0$
  • Basic - $39 per month
  • Pro - $119 per month
  • Business - $499 per month

Teachable is a highly sophisticated yet easy-to-use platform for technical and non-technical users alike. You can start creating and selling your courses and corporate training within minutes. However, posts can not be auto-scheduled, and occasional downtimes around peak selling seasons occur.

Freelancer Tools: Effortless Appointment Scheduling Software

As freelancers, managing time effectively is paramount to success. Effortless appointment scheduling tools streamline booking meetings, consultations, and client interactions. By automating the scheduling process, freelancers can avoid the back-and-forth of email exchanges or phone calls, saving valuable time that can be dedicated to actual work. With just a few clicks, freelancers can offer their clients a selection of available time slots, allowing them to book appointments without manual coordination easily.


Sprintful is one of the most customizable and affordable appointment-scheduling solutions thousands of freelancers use. As a freelance corporate trainer or consultant, you and the people reaching out to you seek to optimize the time to its maximum benefit. With Sprintful, you can create a branded webpage under your domain name and logo and embed the link on your website.

It is one of the best freelancer tools. You only need to give your clients your calendar link and watch the booking process. You can also send personalized emails and text messages to reduce no-shows and keep your clients informed. Sprintful is mobile-optimized, making it easy for clients to book, cancel, and reschedule meetings from their mobile devices.

Sprintful Details

Here is a list of Sprintful features:

It is one of the best freelancer tools with a user-friendly interface and Google Calendar integration.

Sprintful Pricing

Sprintful pricing plans:

  • Basic - $9 per month
  • Professional - $19 per month
  • Business - $49 per month
  • Enterprise (100+ users) - at request

Sprintful is just what freelancers need to schedule meetings. It offers a free 7-day trial and provides a highly personalized appointment scheduling experience with various support features.

Freelancer Tools: Time And Expense Tracking Software

Time tracking tools allow freelancers to accurately track the time spent on each project and the associated expenses. By logging billable hours and recording expenses in real-time, freelancers can ensure that their invoices reflect the actual work performed and costs incurred. This helps maintain transparency with clients and ensures that freelancers are compensated fairly for their services.


OfficeTime is a comprehensive time and attendance tracking software designed specifically for freelancers. It allows you to track the time spent on various projects and tasks accurately. It provides an intuitive interface where freelancers can start and stop timers, manually enter time entries, and assign specific tasks or projects to each time entry. This ensures precise billable hours tracking, allowing freelancers to monitor their productivity and accurately bill clients for their services.

With OfficeTime, you can organize your work into different projects and tasks. You can create project-specific categories, assign tasks, and set deadlines. This feature helps freelancers prioritize their work, stay organized, and manage multiple projects simultaneously. Freelancers can also generate reports to gain insights into project progress and task completion rates.

In addition to time tracking, OfficeTime offers expense tracking capabilities. Freelancers can record and categorize project expenses, such as travel costs, software subscriptions, or office supplies. By logging expenses within OfficeTime, you can keep a comprehensive record of project-related costs, making accurate invoicing, tax filing, and financial analysis easier.

OfficeTime also simplifies the invoicing and billing process for freelancers. It allows you to generate professional-looking invoices based on tracked time entries and expenses. Freelancers can customize invoice templates, add branding elements, and include detailed descriptions of services rendered and associated costs. OfficeTime can also integrate with popular payment gateways, enabling freelancers to receive payments directly through the software.

OfficeTime Details

Here is a list of OfficeTime features:

  • Automatic time capture
  • Billable & non-billable hours
  • Billing & invoice processing
  • Activity and mobile time tracking
  • Multiple billing rates support
  • Offline time tracking
  • Overtime calculation
  • Expense and project tracking
  • Time per project reporting
  • Timesheet and billing rate management

It can be considered one of the best productivity tools for freelancers.

OfficeTime pricing

OfficeTime pricing plans:

  • Freelancer - $7 per month
  • Business - $12 per month
  • Sunshine - $69 (single purchase)

OfficeTime is a highly easy-to-use time-tracking tool with report and invoice generation support.

Freelancer Tools: Large File Sharing Software

Freelancers often collaborate with clients, team members, and other stakeholders on various projects. Large file-sharing software enables them to easily share and easily transfer bulky files, such as high-resolution images, videos, design files, or large datasets. By using such software, freelancers can ensure that everyone involved in the project can access the necessary files and collaborate effectively, regardless of file size limitations or email attachment restrictions.


WeTransfer is a popular and widely used file transfer service that allows users to send large files quickly and easily. It is a cloud-based platform that simplifies the process of sharing files. It specializes in handling large files that may be too large to send via traditional email attachments.

It provides a cloud-based storage option where files can be temporarily stored. This allows recipients to access the files conveniently, even after the initial email notification has been sent. However, it's important to note that WeTransfer is primarily designed for file transfer rather than long-term storage.

WeTransfer prioritizes the security and privacy of user data. The service encrypts files during transmission and offers password protection for added security. However, it's worth noting that WeTransfer is primarily designed for sharing non-sensitive files, and users should consider using alternative methods for highly sensitive or confidential information.

WeTransfer details

Here is a list of WeTransfer features:

  • Document storage and management
  • Secure file sharing
  • Desktop and mobile access
  • File availability limit
  • Edit transfers
  • Download tracking
  • Workflow and content management
  • Freelancers and SME support
  • Email, helpdesk, and chat support

It allows you easily share files, for example, with other team members.

WeTransfer pricing

WeTransfer pricing plans:

  • Free - $0
  • Pro - $10 per month
  • Premium - $19 per month

WeTransfer offers a competitive free plan that can transfer massive amounts of data at an impressive speed.

Freelancer Tools: Project Management Tools

Freelancers juggle multiple projects simultaneously, each with its own tasks and deadlines. Project management software helps freelancers organize and prioritize their work efficiently. They can create project plans, break down tasks, set deadlines, and allocate resources, ensuring that nothing falls through the cracks and projects progress smoothly.


Monday is a popular project management software that helps individuals and teams manage their work, projects, and tasks. It provides a visual and intuitive platform for planning, tracking, and organizing work across various industries and sectors.

Monday utilizes visual boards and customizable layouts to create intuitive workspaces. Users can create boards representing different projects, departments, or workflows and customize them with relevant columns, rows, and data fields. This visual approach helps users get a clear overview of their work, tasks, and project statuses at a glance.

This project management tool enables users to create and manage tasks efficiently. Users can assign tasks to team members, set due dates, add descriptions, attach files, and create task dependencies. Project timelines and progress-tracking features allow users to visualize project milestones, track progress, and ensure timely completion of tasks.

It is one of the best tools as it offers automation features that help streamline workflows and reduce manual efforts. Users can create custom automation to trigger actions based on specific events or changes within the platform. Additionally, Monday integrates with popular tools and apps, such as Slack, Jira, Google Drive, and more, allowing users to centralize their work and leverage existing tools within the platform.

It provides reporting and analytics capabilities to help users gain insights into their work and team performance. Users can generate reports and visualizations that showcase project progress, task status, resource allocation, and other key metrics. These reports enable users to evaluate their productivity, identify bottlenecks, and make data-driven decisions to optimize their work processes.

Monday details

Here is a list of Monday features:

  • Access controls and permissions
  • Activity dashboard
  • Alerts and notifications
  • Collaboration tools
  • Commenting and notes
  • Content and communication management
  • Customizable branding
  • Data import and export
  • Document management
  • Document storage
  • File sharing
  • Mobile access
  • Search and filter
  • Document and task management
  • Third-party integrations
  • Version control
  • Workflow management

It is incredibly excellent for freelance project managers.

Monday pricing

Monday pricing plans:

  • Free - €0
  • Basic – €8 per month
  • Standard – €10 per month
  • Pro -  €16 per month

Monday features an attractive interface with high-end project visualization tools to improve transparency and accountability. No wonder it is one of the best tools for freelancers.

Freelancer Tools: Accounting Software

Freelancers need to send professional and accurate invoices to their clients to ensure timely payment for their services. Accounting software simplifies invoicing by providing templates and automation features. Freelancers can easily create and customize invoices, add line items, specify payment terms, and send them directly to clients. This streamlines the invoicing process, reduces errors, and helps freelancers get paid faster.


FreshBooks is a cloud-based accounting software designed specifically for freelancers, small businesses, and self-employed professionals. It makes it easy for freelancers to create professional-looking invoices and send them to clients. Users can customize invoice templates with their branding, add line items, specify payment terms, and accept online payments through various payment gateways. FreshBooks also automates payment reminders and provides real-time updates on invoice status, making it easier for freelancers to track payments and maintain a healthy cash flow.

Freelancers can track and categorize their business expenses using FreshBooks. The software allows users to capture receipts, log expenses, and categorize them for accurate bookkeeping and tax purposes. This feature enables freelancers to monitor expenses, maintain proper financial records, and simplify tax preparation.

This accounting software includes built-in time-tracking capabilities that allow freelancers to track the time spent on specific projects or tasks. This helps accurately bill clients for hourly work and monitor project progress. Freelancers can also create project milestones, set project budgets, and collaborate with team members within the platform, making it easier to manage and monitor multiple projects.

It provides a range of financial reports and analytics to give freelancers insights into their business performance. Users can generate reports on revenue, expenses, profit and loss, tax summaries, and more. These reports help freelancers understand their financial health, identify trends, and make informed decisions for their business growth.

FreshBooks details

Here is a list of FreshBooks features:

  • Accounting
  • Accounts receivable
  • ACH payment processing
  • Activity tracking
  • Financial statements
  • Dashboards
  • User, role, and access management
  • Data import and export tools
  • Automatic billing and time capture
  • Bank reconciliation
  • Billable & non-billable hours
  • Billing and invoicing
  • Calendar management
  • Client portal

It is great invoicing software.

FreshBooks pricing

FreshBooks pricing plans:

  • Lite - $8.5 per month
  • Plus - $15 per month
  • Premium - $27.5 per month

FreshBooks invoice and tax calculation features greatly help any independent freelance business.

Freelancer Tools: Modern Webinar Platforms

Freelancers often conduct webinars to showcase their expertise, deliver training sessions, or provide valuable information to their audience. A modern webinar platform offers professional presentation features such as customizable branding, interactive elements, multimedia integration, and high-quality video and audio. This helps freelancers create engaging and impactful webinars that leave a lasting impression on attendees.


Demio is a modern webinar platform designed to simplify the process of hosting engaging and interactive webinars. It offers a comprehensive set of features and functionalities that cater to the needs of freelancers, marketers, and businesses of all sizes.

Demio focuses on audience engagement by offering interactive features. Users can conduct polls, live chats, Q&A sessions, and share interactive handouts to involve attendees actively. Demio also supports screen sharing, slide presentations, and video streaming to create dynamic and engaging webinar experiences.

It integrates with various marketing and CRM platforms, enabling freelancers to streamline their workflows. Integration with email marketing tools allows for automated registration and follow-up reminders. Automating repetitive tasks saves time and effort and ensures a smooth webinar experience for hosts and attendees.

With Demio, freelancers can customize their webinar rooms and registration pages to reflect their brand identity. They can add their logo, customize colors and backgrounds, and create a cohesive brand experience throughout the webinar. This helps in building brand recognition and creating a professional impression for attendees.

It provides detailed analytics and reporting features to help freelancers track the performance of their webinars. Users can access attendance rates, engagement levels, and participant feedback. These insights allow freelancers to evaluate the success of their webinars, make data-driven decisions, and continuously improve their webinar strategies.

Demio also ensures a reliable webinar experience with robust servers and infrastructure. It offers high-quality video and audio streaming to ensure seamless communication during webinars. Additionally, Demio prioritizes data security and compliance with encryption protocols and secure access controls, safeguarding sensitive information shared during webinars.

Demio details

Here is a list of Demio features:

  • Contact management
  • Role-based access
  • Customizable branding
  • Data import and export
  • Live chat and messaging
  • Reporting, analytics, and statistics
  • Third-party integrations
  • Video conferencing
  • Activity dashboard
  • Alerts and notifications
  • Call recording
  • Polls and surveys

No wonder it is one of the best tools for freelancers.

Demio pricing

Demio pricing plans:

  • Starter - $59 per month
  • Growth -$109 per month

Demio really focuses on enhancing the end-user experience and allows recording accessibility after the session ends.

Freelancer Tools: Communication And Collaboration Software

Freelancers must regularly communicate with clients, team members, and other stakeholders. Communication platforms provide instant messaging, video conferencing, and email integration, making connecting and interacting with others easy. Clear and timely communication ensures everyone is on the same page, minimizes misunderstandings, and enhances productivity.


Slack is one of the best communication tools that unite teams, enabling effective communication, streamlined workflows, and enhanced productivity. It organizes communication through channels that can be created based on teams, projects, departments, or any other relevant topic. Users can join channels to collaborate and participate in discussions related to specific work areas. In addition, Slack allows for direct messaging, enabling one-on-one or small group conversations for private discussions.

Slack offers an extensive App Directory, allowing users to integrate a wide range of tools like Microsoft Teams Calls directly into their Slack workspace. The integration options are vast, from project management tools and customer support platforms to productivity apps and analytics software. This integration helps consolidate workflows and centralize information, eliminating the need to switch between different apps.

Slack allows users to customize their workspace by setting a unique theme, uploading custom emojis, and creating custom channels. This personalization adds a touch of personality and aligns the platform with the team's brand or culture.

Slack emphasizes security and compliance with features such as data encryption, two-factor authentication, and compliance with industry standards and regulations. It offers administrative controls to manage user access, data retention policies, and external collaboration permissions, ensuring that sensitive information is protected.

Slack details

Here is a list of Slack features:

  • Automated reminders
  • Task list management
  • Powerful search capabilities
  • Custom shortcuts and slash commands
  • Audio and video calls
  • Useful bots
  • Privatization of channels
  • Powerful integrations

It is a great communication platform you should definitely try for real-time communication. The free version (free forever) has enough features to show you all the possibilities of this tool.

Slack pricing

Slack pricing plans:

  • Free - $0
  • Pro - $7.25 per month
  • Business - $12.5 per month

Slack is a versatile collaboration platform that facilitates efficient team communication, file sharing, and integration with various apps and services. Its emphasis on real-time collaboration, search functionality, customization options, and focus on security makes it a valuable tool for freelancers and teams looking to enhance productivity and streamline their workflows.

Freelancer Tools: Graphic Design Software

Freelancers often need to create visually appealing and professional designs for their clients. Graphic design tools provide a wide range of features and capabilities to create stunning graphics, including logos, branding materials, illustrations, and marketing collateral. These tools enable freelancers to bring their creative ideas to life and deliver high-quality visual content.


Sketch is a powerful graphic design software and digital toolkit that freelancers and designers widely use to create stunning visuals and user interfaces. It is a treasure trove for any freelance designer.

Sketch is primarily a vector-based design tool allowing users to create and edit scalable graphics. It provides a robust set of vector editing tools, including shapes, paths, and pen tools, enabling precise control over the design elements. This vector-based approach ensures that designs can be easily resized without compromising quality.

Sketch utilizes artboards as a canvas for design projects. Users can create multiple artboards within a single file, each representing different screens or pages. This feature is handy for designing user interfaces, websites, and multi-page documents, as it allows designers to visualize and organize their designs more efficiently.

It supports a vast ecosystem of plugins and integrations that extend its functionality and provide additional design resources. Users can access various plugins to streamline their workflow, automate tasks, and integrate with other tools and services. This extensibility allows freelancers to customize Sketch according to their specific design needs and preferences.

This software also has a vibrant community of designers who share resources, tutorials, and templates. The software provides access to the Sketch Cloud, where users can store and share their design files with others. The availability of design resources and the active community support make Sketch a valuable tool for freelancers looking to enhance their skills and efficiency.

Sketch details

Here is a list of Sketch features:

  • CAD tools
  • Collaboration tools
  • Commenting/notes
  • Content library
  • Customizable templates
  • Data import/export
  • Design templates
  • Drag & drop
  • Image editing
  • Image library
  • Template management
  • Visual modeling

It is a great tool for small businesses.

Sketch pricing

Sketch pricing plans:

  • Standard - $9 per month
  • Business - $20 per month

Sketch is a versatile and feature-rich graphic design software that freelancers widely use for UI/UX design, vector editing, prototyping, and collaboration. Its intuitive interface, vector editing capabilities, support for plugins, and extensive design resources make it a powerful tool for creating professional and visually appealing designs.

Freelancer Tools: Password Management Software

Freelancers often have multiple online accounts for various clients, platforms, and services. It can be challenging to remember unique and strong passwords for each account. Password management tools help freelancers generate strong, complex passwords and securely store them in an encrypted vault. By using unique passwords for each account, freelancers can significantly enhance their online security and protect themselves and their clients' sensitive information from unauthorized access.


LastPass is a popular password management tool that helps freelancers and users securely store and manage their passwords. It securely stores passwords in an encrypted vault. Users can create a master password, which is the key to access the vault. The master password is not stored or transmitted, ensuring only the user can decrypt and access their password vault.

LastPass has a built-in password generator that creates strong, complex user passwords. These passwords are difficult to guess, helping to protect accounts from unauthorized access and potential security breaches. Users can specify the length, character types, and other parameters for password generation.

It simplifies the login process by automatically filling in usernames and passwords for websites and applications. Users can save their credentials in LastPass and set it to auto-fill login forms, saving time and effort when accessing various accounts.

LastPass also allows users to store secure notes in their vault, such as credit card information, personal identification numbers (PINs), or important notes. It also offers form-filling capabilities, automatically populating personal and payment information on web forms, eliminating the need to enter these details manually.

LastPass details

Here is a list of LastPass features:

  • Autofill
  • Password vault
  • Digital wallet
  • Password manager
  • Password generator
  • Dark web monitoring
  • LastPass authenticator

It is a great tool for any freelance business that needs to store keywords and private information. Moreover, it has inexpensive paid plans.

LastPass pricing

LastPass pricing plans:

  • Free - €0 per month
  • Premium - €2.9 per month
  • Families - €3.9 per month
  • Teams - €3.9 per month
  • Business - €5.7 per month

LastPass is a comprehensive password management tool that helps freelancers securely store, generate, and manage passwords. Its key features, such as password encryption, auto-fill, secure sharing, 2FA, and cross-platform compatibility, enhance online security, convenience, and time savings. Using LastPass, any freelance business can protect its accounts, streamline password management, and focus on its work without compromising security.


Our article has highlighted the top 10 best tools for freelance businesses that can significantly improve efficiency, productivity, and success in the competitive freelance market. These tools cover various areas crucial to freelancers, including communication and collaboration, time management, finance and invoicing, graphic design, project management, and webinar hosting.